Facilities Executive & 3D Graphic Designer

Facilities Executive & 3D Graphic Designer

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The Facilities Executive & 3D Graphic Designer supports the Head of Facilities Management in ensuring high standards of customer service are maintained. The Facilities Executive & 3D Graphic Designer shall be focused on developing facilities development layout plans / 3D drawings to obtain Head of Facilities Management’s approval. Additionally, this role provides a supportive role in the administration aspect of the department deliverables, primarily on housekeeping services.

Job Description

At KTJ, we believe with a commitment to professional development, we offer opportunities for growth in a warm and welcoming student-centred environment. Join us and become part of a community that values creativity, embraces new ideas and encourages progressive thinking.

Key Duties

Facilities Projects

Facilities Project Drafting / Planning :

To prepare layout plan drawings using an appropriate software for all planned renovation, construction and improvement projects within the school;

To prepare 3D drawings to reflect planned projects and obtain approvals from stakeholders;

To prepare estimated Bill of Quantities for projects budgeting and tendering purposes.

Facilities Management

Customer Service :

To follow up with customers on ‘closed’ job cards to gauge levels of satisfaction and to provide up-to-date reports on customers satisfaction to the Head of Facilities Management;

Work closely with Department Executive / Supervisors to identify room for improvement in service deliverables (especially on recurring facilities issues) and plan / recommend improvement strategy to the Head of Facilities Management;

To be the liaison person for event management.

Administration and Reporting :

To support Head of Facilities Management in establishing Standard Operating Procedures (SOP) for all service deliverables within the purview of Facilities Management;

To ensure there are no lapses on statutory renewals and compliance;

Other reporting requirements specified by Head of Facilities Management, as and when required;

To undertake a regular stock-take of consumables and tools.

To support department supervisor / assistant supervisors in various aspects of resource management such as leave application, overtime claim, etc;

To prepare reports related to housekeeping service deliverables and consumables on a monthly basis;

To liaise with suppliers and contractors on various matters to ensure quality of services procured are never compromised.

Personal characteristics :

High level of integrity;

Pays attention to details;

Creative in preparing project layouts and 3D drawings;

Passionate about delivering the best customer experience and service;

Possesses a systematic approach to work; ability to work well under time pressure;

Strong PC literacy in MS Office (ie. MS Excel, Word, Outlook, PowerPoint etc.) and Google Documents; enthusiastic and open to using new IT applications and peripherals;

Displays enthusiasm and initiative – highly motivated and able to work independently;

A genuine interest in young people and their wellbeing;

Affinity with the School’s boarding ethos and with the values of Kolej Tuanku Ja’afar.

KTJ is a friendly and supportive environment for students and staff alike. More information on the School and conditions for teachers can be found in our staff recruitment brochures (available on the vacancies page of our website).

Applications should be made to Ms Anne Soosay, via email, and marked ‘private and confidential’. Please submit a cover letter and a completed application form (available on our website), including contact details of three referees, one of whom should be your current employer.

The School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful applicant will be subject to security vetting.

The end of the description includes a range of general information about KTJ and related insights.

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