Document Controller

Responsibilities

• Copy, scan, and file various project-related documents, ensuring accuracy and compliance with project standards.
• Review and / or edit incoming and outgoing documents including contracts for completeness, accuracy, and compliance with project standards.
• Ensure that technical documents adhere to project specifications and regulatory requirements.
• Review and update technical documents such as manuals, workflows, project drawings, and other relevant materials.
• Distribute project-related copies to appropriate internal and external stakeholders as per project communication protocols.
• Establish and maintain records of transmittals for documentation traceability.
• Establish an effective systematic document control system in both physical and digital records.
• Implement efficient archiving practices for completed projects.
• Develop templates for future use to standardize document formats and streamline documentation processes.
• Retrieve files promptly upon request by employees and clients, maintaining an organized filing system.
• Manage the flow of documentation within the organization, ensuring timely access to relevant information and accurate filing, tracking, and retrieval of project-related documents.
• Implement a version control system for all project documents, ensuring that the latest revisions are accessible to the relevant team members.
• Maintain strict confidentiality around sensitive information and terms of agreements.
• Adhere to data protection regulations and project confidentiality requirements.
• Provide necessary support to project team members regarding document-related inquiries.
• Ensure compliance with ISO 9001 and ISO 45001 standards regarding document control and management.
• Maintain documentation in accordance with ISO standards, including version control, document numbering, and document retention.

Qualifications

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