Finance Executive

Key Responsibilities:

I) Financial Reporting & Analysis:

• Compile and analyze financial information to prepare financial statements (General Ledger) including monthly and annual Management Accounts.
• Ensure the concept of full set of accounts is followed, and provide explanations for variances in statutory numbers.
• Prepare monthly analysis and management reports as per departmental requirements.
• Ensure the accuracy, completeness, and timeliness of all financial data.

II) Accounts Payable (AP) Management:

• Manage the AP cycle, including invoice processing and payments, ensuring timelines and quality meet KPIs and targets.
• Review and approve invoices for payment in accordance with company policies and procedures.
• Coordinate with relevant departments to ensure timely payment processing.
• Communicate with vendors to resolve any invoice discrepancies or account balance issues.

III) Accounts Receivable (AR) Management:

• Oversee the AR cycle, from invoice processing to collections and settlements, ensuring that all timelines and quality meet KPIs and targets.
• Ensure that all outstanding receivables are accurately tracked and followed up on.
• Communicate with customers regarding invoice discrepancies and outstanding balances.

IV) Refund Management:

• Process and manage refunds to customers or vendors in accordance with company policies and procedures.
• Ensure proper documentation and approval for each refund transaction.
• Maintain accurate records of all refund transactions and ensure timely processing.

V) Aging Analysis & Reconciliation:

• Perform aging analysis for both accounts payable and accounts receivable to ensure that overdue balances are addressed promptly.
• Conduct necessary reconciliations to ensure that all accounts are accurate and up to date.
• Work closely with the finance team to ensure any discrepancies are identified and resolved efficiently.

VI) Financial Data Integrity:

• Ensure data integrity and completeness across all financial processes.
• Conduct regular checks and balances on all financial-related matters to maintain accuracy in reporting and accounting practices.

VII) Interdepartmental Coordination:

• Work closely with the accounts payable/receivable, accounting, and finance departments to ensure smooth and timely financial operations.
• Coordinate with banks and other financial institutions to address any delinquent accounts.
• Collaborate with other departments to ensure integrated financial processes are efficiently carried out.

VIII) Purchase Orders & Vendor Relations:

• Review and checking purchase orders to ensure compliance with company policies and procedures.
• Create reports summarizing accounts payable/receivable activities across multiple departments or entities.
• Maintain effective communication with vendors and customers regarding account balances and any related issues.

IX) Audit Support:

• Support the line manager in internal and external audit requests and provide necessary documentation.
• Ensure that audit procedures and requests are handled in a timely and accurate manner.

X) Trade Shows & Consumer Events:

• Assist in organizing and supporting finance-related activities for trade shows and consumer events, such as MAS Travel Fair, MATTA, etc.

XI) Ad Hoc Tasks:

• Perform any other duties or ad hoc assignments as delegated by the company or line manager.

Qualifications and Skills:

• Candidate should possess a Professional Certificates, Bachelor Degree, Diploma / Advanced Diploma or equivalent in Finance / Accountancy / Banking, All Business Field
• Preferably at least 1 year of related working experience.
• Proven experience in accounting, finance, or a related role, with knowledge of AP/AR processes, refund management, and financial reporting.
• Strong understanding of financial statements, management accounts, and the full set of accounts.
• Experience with aging analysis and reconciliation processes.
• Excellent analytical, problem-solving, and organizational skills.
• Proficiency in accounting software and Microsoft Excel.
• Good communication skills in English, Malay & Chinese language for both spoken and written
• Strong communication skills and the ability to collaborate with different departments.
• Detail-oriented and able to work under tight deadlines.
• Knowledge of audit processes and financial controls is a plus.

Personal Attributes:

• Team player with a proactive and collaborative approach.
• Ability to work independently and manage multiple tasks efficiently.
• High level of integrity and professionalism in all interactions.
• Adaptable and open to learning new skills.