Human Resources Business Partner

Requirements

Education & Experience

• Minimum 5–7 years of HR experience, with at least 3 years in a managerial/supervisory role.

• Bachelor’s Degree or Professional Certificate in Human Resource Management, Business Administration, Psychology, or related field.

• Proven track record in recruitment for manufacturing or engineering roles.

• Certified HR Professional is a significant advantage.

Skills & Knowledge

• Mandarin Speaker: Essential for communicating with stakeholders and foreign workers (Mainland China). Proficiency in English and BM is also required.

• Legal Expertise: Strong knowledge of Malaysian Labour Law, Industrial Relations Act, and Employment Act 1955.

• Technical Proficiency: Skilled in HRIS/Payroll software (SQL, Autocount, etc.) and Microsoft Office (Excel Pivot Tables are a must).

• Soft Skills: Strong leadership, conflict resolution, and the ability to work in a fast-paced "new energy" industry with shifting priorities.

Technical Skills Summary

• Software: SQL Payroll, Autocount, Info-Tech, or similar HRIS.

• Compliance Tools: e-CP8D, e-PCB, e-SSP, HRDF/HRD Corp portal.

• Platforms: MYFutureJobs, Jobstreet, LinkedIn Recruiter.

• Operations: Attendance systems (Fingerprint/Face recognition) and digital document management.

Responsibilities

Talent Acquisition & Workforce Planning

• Lead end-to-end recruitment for all levels (operators to engineers) to support new energy project expansion.

• Partner with production and engineering heads to forecast manpower needs for peak manufacturing cycles.

• Implement employer branding initiatives on MYFutureJobs, Jobstreet, and LinkedIn.

• Manage onboarding, probation reviews, and offboarding processes.

Industrial Relations & Compliance

• Act as the company representative for Industrial Court matters, Labour Department, and Immigration audits.

• Handle domestic inquiries (DI), disciplinary proceedings, and grievance resolutions.

• Ensure full compliance with the Employment Act 1955 and OSHA 1994 (collaborating with Safety & Health Officer).

• Maintain and update HR policies, employee handbooks, and code of conduct.

Payroll, Benefits & HR Operations

• Oversee monthly payroll processing, including wages, OT, allowances, and statutory deductions (EPF/SOCSO/EIS).

• Manage HRIS systems (e.g., SQL Payroll, Autocount, or Info-Tech) for leave and attendance tracking.

• Manage foreign worker management, including work permits, renewals, and hostel compliance.

• Administer medical benefits, group insurance, and annual leave.

Strategic Management & Cost Control

• Manage the HR budget (headcount, overtime, medical claims) and provide monthly variance reports

• Negotiate with external training providers, recruitment agencies, and vendors to reduce operational costs by 10–15% annually.

• Lead annual performance appraisal cycles (KPI setting, mid-year, and year-end reviews)

• Organize employee engagement activities (town halls, recognition programs, CSR) to boost morale.

Benefits

• EPF
• SOCSO
• EIS
• Annual Leave
• Annual Bonus

Skills

Human Resources Management Talent Acquisition Employee Relations Compensation and Benefits HR Policy Development