HR Shared Services Specialist (HR Operations & Payroll)

Job Description

Main objectives:

• Solid understanding of HR operations in a shared service center.

• Ensure an effective back end operation is run with seamless collaboration with inter departments and external bodies.

• Collaborate with the regional stakeholders with focus in SAP region (Malaysia, Indonesia,Singapore, Thailand, Philippine and Vietnam) to oversee the HR payroll and administrative tasks.

• Ensure the integrity of HR data.

• SME (Subject Matter Expert) for Workday and BIPO HRMS.

Main tasks

Employee master data creation

▪ Work as Workday & BIPO HCM admin user in SAP region for new joiner, leaving, transfer cases.

▪ Create and maintain the employee master data in Workday and BIPO HRMS for master data

▪ Organize and maintain employee records, ensure the confidential form/documents are store in a safety manner.

Leave portal management:

▪ Work as a super user to manage the leave portal in SAP region.

▪ Maintain the user account (create, delete, change)

▪ Ensure the leave system comply with company HR policy and guidelines

▪ Adjust, set up any necessary procedure to support the leave management

Payroll preparation:

▪ Ensure the accuracy of employee payroll and personal income tax in accordance to company policy and comply with local country employment law.

▪ Conduct monthly payroll or/and coordinate with the 3rd party payroll service provider to execute monthly payroll processing.

▪ Providing the payroll data and related monthly reports to local HRBP/Finance to review and record.

Others:

▪ Participate and manage in adhoc HR projects which may vary in scope and complexity, and provide effective solutions within the timelines.

▪ Collaborate with cross-functional teams to address urgent or unforeseen business needs, ensuring the successful delivery of time-sensitive tasks

Experience

▪ Degree in any discipline

▪ Minimum 3 years of HR operations experience on payroll and master data for Indonesia and SEA countries

▪ Knowledge of ERP system, Workday or BIPO will be added advantage

▪ Able to multi-tasking, determine priorities and meet deadlines in a fast-paced business environment

▪ Knowledge of labor legislation, Indonesia labor legislation will be added advantage

▪ Experience on set up the related procedure and policies

▪ Strong stakeholder management experience

▪ Fluent written and spoken English is required. Proficiency in Bahasa Indonesia is a strong advantage, as the role involves managing stakeholders and operations in the Indonesia region

▪ Good attitude, communication skill, team player and adaptable to change

Working hours:

Mon to Fri 8.30am - 5.30pm

Requirements
HR Shared Services Specialist (HR Operations & Payroll)