admin assistant cum operation

JOB RESPONSIBILITIES :

ADMINISTRATIVE SUPPORT

Assist in daily office operations and administrative tasks.

• Prepare, manage and file company documents, correspondences and records.
• Maintain proper filing systems, both physical and digital for easy retrieval.

Manage office supplies inventory and place orders as necessary.

DOCUMENT PREPARATION & HANDLING

Prepare operational documents such as delivery orders, purchase orders, invoices and quotations.

Organize and manage document flow between departments and external parties.

OPERATIONAL SUPPORT

Assist the operations team in coordinating job orders, deliveries and schedules.

Liaise with suppliers, vendors and other stakeholders when required.

RECORD KEEPING

Maintain updated records of operational activities, transactions and reports.

Update internal databases and trackers with relevant operational information.

GENERAL CLRERICAL DUTIES

Answer incoming phone calls and direct to relevant personnel.

Provide administrative support to other departments when needed.

AD-HOC DUTIES

Assist in special projects or assignments as instructed by the management.

REQUIREMENTS :