Department Assistant

We are looking for a detail-oriented and responsible Department Assistant to support the daily administrative operations of our Maintenance & Engineering Department & Production Department (2 vacancies). This role involves handling purchasing documents, training records, supporting audits, ISO documentation, invoicing, and general coordination tasks.

Key Responsibilities :

• Prepare and manage purchasing documents (PR / PO), follow up with vendors and suppliers.
• Handle invoice processing, filing, and internal verification.
• Maintain up-to-date training records, internal memos, and staff documentation.
• Assist with ISO documentation, compliance files, and audit preparation.
• Perform record keeping, tracking of equipment or calibration files, and administrative logs.
• File and manage documentation related to safety, quality, and operations.
• Liaise with internal teams & other department for cross-departmental coordination.
• Handle general office tasks including meeting arrangements, data entry, and scheduling.
• Ensure documentation is well-organized, accessible, and audit-ready.

Requirements :