Purchasing Executive

Overview

Responsible for purchasing requisitions, quotation enquiries, issuing purchase orders and invoicing. Responsible for acquiring new products and credible supplier sourcing with reliable background. Engage in negotiating terms & conditions on pricing for quantities ordered with suppliers. Working closely with the logistics partner and supplier to handle import supplier. Monitor shipment of the logistics partner to ensure shipments arrived timely. Liaise with the supplier on the defective goods. Ensure products spare part quantity levels are adequate before going into peak period. Request for quotes and parts sourcing to ensure the most competitive price is achieved and entering sourced data into system correctly. Source, negotiate price, currency and payment term with new and existing supplier. Maintain the system to ensure all commercial data is complete and up to date (e.g., unit price, standard pack quantity (SPQ), minimum order quantity (MOQ), lead time). Perform parts expediting and ensure supplier deliver the right part at the right time with the right quantity. Prepare all documentation (PO issuing, internal order, etc.) to ensure the operation runs smoothly. In charge of ISO14001 & ISO9001 procedures and other audits related to Indirect material purchase procedures.

Responsibilities

• Handle purchasing requisitions, quotation enquiries, issue purchase orders, and process invoicing.
• Source new products and credible suppliers; maintain supplier background checks.
• Negotiate terms, pricing, currency and payment terms with suppliers for quantities ordered.
• Coordinate with logistics partners and suppliers for import activities and tracking shipments to ensure timely delivery.
• Liaise with suppliers regarding defective goods and returns.
• Monitor spare parts inventory levels before peak periods.
• Request quotes, source parts, and ensure competitive pricing; enter data accurately into procurement systems.
• Maintain accurate commercial data (unit price, SPQ, MOQ, lead times).
• Expedite parts to ensure correct items arrive on time and in the correct quantity.
• Prepare documentation (POs, internal orders) to support smooth operations.
• Contribute to ISO14001 & ISO9001 procedures and related audits for indirect materials procurement.

Requirements

Working Conditions

Office-based with occasional visits to suppliers or transport hubs as required. Regular working hours, with flexibility for urgent procurement or transport needs.

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