Procurement Specialist - Japanese - KL

Overview

of the Role :

• Initiate a preliminary review of invoices to ensure suppliers have provided the corresponding PO information and promptly record them in the ledger within 24 hours of receipt.
• Conduct a secondary review of invoices by comparing their contents with the PO to ensure accuracy. File the invoices, and if errors are detected, initiate the necessary rejection process.
• Ensure completion of the filing process within 24 hours of ledger registration. 1. Initiate a preliminary review of invoices to ensure suppliers have provided the corresponding PO information and promptly record them in the ledger within 24 hours of receipt.
• During the final payment review, verify the acceptance forms for the filed payment documents. Submit payment requests if acceptance forms are available; otherwise, remind requestors to provide acceptance and update the ledger accordingly.
• Submit payment requests within 24 hours of invoice filing. For unaccepted documents, send reminders at intervals of 2, 5, and 7 days.
• Assist in resolving any other system issues or problems related to fixed asset entry, and ensure that payment documents are successfully closed.
• After making prepayments, reconciliation is required at a later stage.
• When situations demand early tax calculation, assistance is provided to engage with the tax department for tax assessment.
• Accuracy will be validated through a quality inspection