Executive Assistant

Responsibilities

• Handle scheduling, travel arrangements, filing, preparation and compilation of reports and presentation materials; coordinate and manage the CEO’s day-to-day office operations to ensure effective time optimization. Prioritize schedules based on urgency, importance, and relevance.
• Manage all administrative and financial admin tasks for the CEO’s Office. Prepare draft reports and letters on behalf of the CEO, and prepare briefing notes and summaries of key documents as needed.
• Capture minutes and action items of meetings and follow up with relevant parties on the action plan.
• Review, sort and categorize all incoming information, documents, emails, and calls as required.
• Support oversight of key business initiatives and follow through / implementation.
• Consolidate and review all management reporting prior to CEO’s approval and follow through on action items. Verify and ensure details in all documents are complete and available prior to approval to maintain efficiency and quick turnaround.
• Keep abreast of the CEO’s immediate and long-term commitments and plans; identify conflicts and flag problems for intervention and corrective actions as appropriate.
• Ensure timely and accurate flow of information, maintaining utmost professionalism in respecting confidentiality and discretion.
• Monitor and ensure accountability of all expenditure. Manage and track all expenses incurred against budget.
• Manage drivers and assist in any other matters and support as required.

Qualifications

Personality Traits

At Zurich we are proud of our culture. We are passionate about diversity and inclusion. We encourage you to bring your whole self to work. Our diversity and inclusion initiatives create an environment where everyone feels welcome regardless of protected characteristics. We accept applications from everyone regardless of background, beliefs, or culture. We are committed to continuous improvement and offer access to training and development opportunities. Zurich supports employees to help others by getting involved in volunteering and charitable activities.

Location(s) : MY - Kuala Lumpur | Schedule : Full Time | Recruiter name : Jesreena Kaur

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