Purchasing Executive

Prepare and analyze monthly purchasing reports and inventory levels.

Source materials, equipment, or suppliers to determine product availability and sales terms.

Purchase all necessary materials for new projects.

Maintain records of ordered and received goods.

Process Goods Received Notes (GRN) in the SQL system and compile complete documentation for submission to the Finance Department.

Analyze planners’ schedules to arrange purchasing and delivery plans.

Prepare purchasing reports and review purchase requisitions for goods and services.

Analyze prices (quotations) and other data to determine fair and reasonable pricing.

Responsible for ISO 9001 and ISO 14001 documentation and implementation within the department.

Follow up on overdue payments and invoice inquiries.

Prepare payment lists and provide payment advice and vouchers to suppliers.

Handle all overseas purchases.

Control procurement of raw materials, miscellaneous items, and stationery.

Handle all urgent purchases and be willing to travel when required.

Monitor supplier performance and conduct supplier audits.

Handle general administrative tasks in daily operations.

Arrange or coordinate internal and external meetings or appointments.

Communicate with stakeholders in China — able to converse in Mandarin.

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