Project Secretary

We are seeking a highly organized and proactive Project Secretary to provide comprehensive administrative support to our Senior Management and Project / Design teams. This role is crucial in ensuring smooth day-to-day operations, enabling our leadership and project teams to focus on delivering high-quality results.

The ideal candidate is detail-oriented, able to handle confidential information with discretion, and thrives in a fast-paced, international environment.

Key Responsibilities :

• Provide administrative support to Senior Management (Head of Projects, Head of Design, Head of Operations) and project teams.
• Manage daily communications including emails, phone calls, letters, and meeting coordination.
• Draft, review, and manage correspondence and documentation on behalf of senior staff.
• Assist with scanning, printing, filing, and organizing project-related materials, including drawings, reports, photos, and presentations.
• Monitor and track project timelines and deliverables to ensure deadlines are met.
• Provide updates on project progress and address any issues promptly.
• Maintain organized digital and physical filing systems for easy access to project documents.
• Arrange travel and logistics for Senior Management and team members, including flights, hotels, transportation, and presentation materials.
• Coordinate meetings and prepare minutes as required.
• Handle confidential information with professionalism and discretion.
• Support research, report writing, and presentation preparation as needed.
• Manage administrative tasks such as expense claims, stationery supplies, courier services, and other operational needs.
• Assist team members and undertake ad hoc duties or additional administrative tasks as requested by supervisors.

Requirements :

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