Admin & Account Executive

Responsibilities

Handle all incoming telephone calls and respond promptly to emails and general inquiries.

Perform general administrative duties and ensure the smooth upkeep of the office environment.

Maintain efficient office operations by managing inventory, ordering office supplies and operating office equipment such as copiers and scanners.

Provide comprehensive administrative and secretarial support to senior managers, including document preparation, correspondence, circulation, minute‑taking, filing, archiving and related tasks.

Ensure timely and accurate distribution and dispatch of all documents.

Handle tender deposits and earnest money and accurately record and manage information in company databases.

Prepare and process tax invoices, claims and related financial documentation.

Follow up on outstanding payments and update payment records accordingly.

Verify and prepare reimbursement claims in a timely and accurate manner.

Assist senior managers in arranging internal audits and Management Review (MR) meetings, and support monitoring of ISO compliance.

Perform other administrative or ad‑hoc duties as assigned from time to time.

Education, Qualifications, Experience and Skills

Education : SPM or Diploma in Business Administration or a related field.

Experience : Minimum of 2 years’ experience in administrative and clerical duties. Fresh graduates are encouraged to apply.

Organizational Skills : Strong ability to manage tasks, maintain records and ensure an organized office environment.

Technical Skills : Proficient in Microsoft Office applications (Word, Excel, PowerPoint) and other relevant office software.

Attention to Detail : High level of accuracy in data entry, record keeping and document preparation.

Time Management : Ability to prioritise and handle multiple tasks efficiently to meet deadlines.

Communication : Good written and verbal communication skills.

Perks and benefits : Medical Group Personal Accident Insurance and etc.

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