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Senior Admin

Senior Admin

Odele Cosmetics (Malaysia) Sdn. BhdMalaysia
19 jam yang lalu
Penerangan pekerjaan

(Overview)

We are seeking a highly organized and proactive (Senior) Admin & Accounts Executive to join our team at THREE Malaysia. This position is central to ensuring the smooth execution of daily administration, logistics coordination, and HR support tasks. You will also play a key role in supporting the offline retail expansion by taking ownership of Point-of-Sale (POS) system setup and training.

The ideal candidate is detail-oriented, resourceful, and demonstrates the ability to work independently while collaborating effectively with multiple stakeholders.

(Core Responsibilities)

Administration & Office Support :

  • Manage routine office tasks including filing, documentation, and procurement of supplies.
  • Help prepare and keep track of compliance documents and internal paperwork

Logistics & Inventory Coordination :

  • Coordinate with 3PL (third-party logistics) partner on inbound and outbound logistics, ensuring timely stock movements
  • Review and reconcile inventory reports with 3PL records to ensure stock accuracy
  • Support product registration processes with NPRA and handle related documentation

    • POS Management :

  • Act as the POS system superuser—handle account creation, troubleshooting, and provide training or walkthroughs for store staff if required

    • Accounting Coordination :

  • Coordinate with the outsourced accountant in MY and the finance team in Hong Kong to ensure smooth financial operations.
  • Process vendor payments accurately and timely.
  • Liaise with banks to resolve any issues related to company accounts.
  • Assist in preparing basic cash flow forecasts to facilitate timely fund transfers from Hong Kong to Malaysia.

    • Human Resources Support :

  • Collaborate with the HR team in Hong Kong to ensure seamless HR operations while adhering strictly to Malaysian labour laws and regulatory requirements
  • Assist with basic employee onboarding, record maintenance, and HRIS tasks such as providing walkthroughs of the HR application.
  • Support employee claims processing by collecting receipts and compiling relevant records

    • (Requirements)

  • Diploma in any field
  • Minimum 2 years of administrative experience, preferably within the retail industry
  • Experience with inventory management and POS systems is an advantage
  • Proficient in English and Chinese (Cantonese or Mandarin) for effective communication with HQ in Hong Kong
  • Excellent communication, organizational, interpersonal, and problem-solving skills
  • Independent, well-organized, and adaptable with a strong willingness to learn and grow with evolving business needs
  • Proficient in Microsoft Office Suite

    • (What We Offer)

  • 5-Day work week : Mon to Fri, 9AM to 6PM
  • Location : KL Eco City, Kuala Lumpur
  • Annual Leave : 12 days

    • (How to Apply)

    If you are passionate about thriving in a growth-oriented environment, and are ready to take ownership of your work, we would love to hear from you Please click "Apply Now" and attach your detailed resume, including your current salary, and your availability (notice period).

    (About Odele)

    Odele Group is dedicated to bringing niche cosmetics brands to the Asia Pacific region. With a focus on global brands that embody distinct modern values, foster long-term partnerships, and possess high growth potential, Odele operates as an omni-channel brand management approach. Among its esteemed portfolio, Odele proudly represents THREE, a renowned Japanese skincare and cosmetics brand.

    THREE is supported by the reputable POLA ORBIS Group, renowned for its excellence in developing, manufacturing, and marketing high-quality cosmetic products. THREE is a brand that thrives on innovation, combining diverse values to redefine beauty. Emphasizing authenticity, THREE believes that true beauty stems from staying true to oneself and maintaining a balanced sense of self. This philosophy is achieved through the golden ratio of "natural × science", which blends the best of nature and scientific advancements.

    To know more about us, please visit our website :

    Odele Group

    THREE COSMETICS – THREE Malaysia

    All information collected will be used exclusively for recruitment purposes. If you do not hear from us within 2 weeks of your application, please consider your application unsuccessful at this time.

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    Admin • Malaysia