Job Summary
The AR & Billing Finance Executive is responsible for ensuring accurate and timely invoicing, monitoring customer accounts, managing collections, and reconciling AR transactions to support effective cash flow and financial reporting. This role is integral to day-to-day finance operations, including intercompany billing, customer onboarding, documentation control, and maintaining clear communication with customers. The ideal candidate will possess a strong understanding of financial processes, solid analytical skills, and the ability to perform effectively in a fast-paced environment.
Key Responsibilities
Billing & Invoicing
- Generate invoices for third-party / intercompany charter hire, intercompany recoverable expenses and management fees.
- Process e-invoicing transactions in line with contracts and customer requirements.
- Maintain billing schedules and resolve billing discrepancies.
Accounts Receivable Management
Provide updated SOAs to customers, follow up on outstanding receivables, and ensure timely collections.Record, monitor, and reconcile AR transactions including credit / debit notes.Generate AR aging reports and assist with month-end closing activities.Customer & System Management
Conduct due diligence for new customer profiles and maintain documentation.Create new hirers in Marine M system, ensuring proper classification and finance linkage.Liaise with sales and operations teams to resolve billing or payment issues.Reporting & Compliance
Ensure compliance with accounting policies, internal controls, and statutory regulations.Recommend process improvements to enhance accuracy and efficiency.Requirements
Diploma in Finance, Accounting, or a related field.Relevant experience in finance or accounting roles.Proficient in financial software, preferably Globe 3 ERP system.Strong communication, interpersonal skills and team player.Detail-oriented with a high degree of accuracy in work.Applicants with experience in the Shipping / Marine industry is an added advantage.