CCA & Sports Administrative Executive

Overview

Taylor's Education Group – Mont Kiara, Kuala Lumpur

The CCA (Co-Curricular Activities) & Sports Administrative Executive provides essential support to the Enrichment Programme at GIS. The primary objective of this role is to enhance the quality and availability of the GIS enrichment programmes for all students.

The role is threefold, encompassing support for :

The CCA Programme (Co-Curricular Activities).

The administration of GIS Dragons teams, fixtures, and events.

The administration of our growing Developmental Programmes.

Responsibilities

• Assist with the management and delivery a broad and balanced programme for extra-curricular activities .
• Assist with the sign up process , timetabling , rooming and staffing of the co-curricular programme.
• To develop & enhance the GIS CCA and Dragon’s Sports programmes
• Quality assure CCA activities and providers
• Manage bookings, students enrolments, budgets and resources
• Supervise CCAs or Dragons Sports training sessions in the event of staff absence as required by the Athletics Director or Head of CCA
• Support the trips administration process for AIMS, SEASAC, FOBISIA, events
• Coordination of fixtures via the school's prescribed platform
• Administrative tasks related to the effective operation of Dragon’s sports programme
• Oversee the billing processes of CCA, Dragons Sports and Development Programmes
• Job Tasks
• Support CCA sign-up process
• Act as key liaison with external coaches & providers , providing necessary support where applicable
• Promotion of CCA programme in assemblies / newsletters / Daily Bulletin
• Administer CCA electronic databases
• Allocate facilities and resources for programmes
• Troubleshoot and problem solve on a daily basis
• Track student attendance and complete registers
• Ensuring the GIS Community can map student’s participation in CCAs to allow the GIS staff and community make informed choices to enrich their lives in GIS
• Entry of sports fixtures in the school's prescribed platform
• Tracking of key data relating to the operation of the Dragons sports and CCA programmes.
• Ensuring all CCA & Sports providers are clear on expectations through the planning and delivery of onboarding sessions for external providers.
• Liaison and allocation of staff to CCAs
• Assist with the running of school sports day / swim galas
• Develop links to outside clubs / agencies to direct students from school to outside activities
• Support logistics for hosting AIMS, FOBISIA and SEASAC events
• Maintain high quality communication with all stakeholders
• Creation of an Education programme designed to improve provision : -
• Welcome New Providers – Working with GISKL
• Child Protection
• Behaviour Management
• Restorative Justice
• Developing Learning and Session Planning
• Reflective Practice
• Best Practice Coaching Principles and Skills development
• Competencies (Knowledge, Skills, Ability)
• Strong administrative skills supported by experience.
• High-level interpersonal skills, including the ability to interact with a diversity of individuals both within and outside GIS.
• Excellent organizational, project, and time management skills, including the ability to manage multiple tasks , deal efficiently with conflicting deadlines, prioritize workloads , and execute tasks at short notice.
• High level of written and verbal communication skills.
• Competent in the use of ICT databases, including Google Docs, Excel, and Word.
• Team player.
• Willingness to work beyond normal working hours.
• Good working attitude.
• Experience in a customer service related industry Bachelor Degree in any related field.
• Related Experience
• Minimum of 3 years working experience in a customer service related industry. significant administrative experience

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