Senior Management Assistant

Senior Management Assistant page is loaded## Senior Management Assistantlocations : Kuala Lumpur, Malaysiatime type : Full timeposted on : Posted Todayjob requisition id : We’re the world’s leading provider of secure financial messaging services, headquartered in Belgium. We are the way the world moves value – across borders, through cities and overseas. No other organisation can address the scale, precision, pace and trust that this demands, and we’re proud to support the global economy.We’re unique too. We were established to find a better way for the global financial community to move value – a reliable, safe and secure approach that the community can trust, completely. We’re always striving to be better and are constantly evolving in an ever-changing landscape, without undermining that trust. Five decades on, our vibrant community reflects the complexity and diversity of the financial ecosystem. We innovate diligently, test exhaustively, then implement fast. In a connected and exciting era, our mission has never been more relevant. Swift now has a presence in 200+ countries and legal territories to serve a community of more than 12,000 banks and financial institutions.We are seeking a highly organized and proactive Senior Management Assistant to provide comprehensive administrative and operational support to senior leadership within Swift. This role is crucial in ensuring the smooth and efficient functioning of executive offices.

• What to Expect :
• Tribe Leadership Support
• : Provide high-level administrative support to one or more directors, including managing complex calendars, scheduling meetings, coordinating travel arrangements (domestic and international), and preparing expense reports.
• Communication Management :
• Act as a primary point of contact for internal and external stakeholders, screening and prioritizing incoming communications (emails, calls, correspondence), drafting professional responses, and ensuring timely follow-up.
• Document and Presentation Preparation :
• Prepare, edit, and proofread a variety of confidential documents, reports, presentations, and other materials, ensuring accuracy, consistency, and adherence to company branding guidelines.
• Meeting and Event Coordination
• : Plan, organize, and execute meetings, conferences, and special events, including venue selection, catering arrangements, technology setup, and distribution of agendas and minutes.
• Project and Task Management :
• Assist with tracking key projects, deadlines, and action items, proactively reminding senior management of upcoming commitments, and following up on delegated tasks.
• Information Management
• : Maintain and organize confidential files, databases, and records, ensuring easy retrieval and compliance with data protection policies.
• Operational Support :
• Handle various operational tasks as needed, including office supply management, vendor liaison, and acting as a central point for information dissemination.
• Problem Solving :
• Proactively identify and resolve administrative issues, demonstrating independent judgment and initiative.
• Must Have :
• Experienced with Minimum of 7 years of progressive experience as an
• Executive Assistant or Senior Administrative Assistant
• supporting senior management, preferably within a large, international organization.
• Bachelor's degree in Business Administration,, Office Management, or a related field is preferred. Relevant professional certifications are a plus.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with collaboration tools (e.g., SharePoint, Teams). Familiarity with travel and expense management systems is desirable.
• Exceptional organizational and time management skills with the ability to prioritize effectively in a fast-paced, demanding environment.
• Excellent written and verbal communication skills in English.
• Proven ability to handle highly sensitive and confidential information with the utmost discretion and professionalism.
• Demonstrated ability to anticipate needs, take initiative, and work independently with minimal supervision.
• Strong interpersonal skills with the ability to build effective relationships with diverse stakeholders at all levels of the organization.
• Meticulous attention to detail and a high degree of accuracy in all tasks.
• What we offer
• We give you the freedom to be yourself. We are creating an environment of unique individuals – like you – with different perspectives on the financial industry and the world. A diverse and inclusive environment in which everyone’s voice counts and where you can reach your full potential.
• If you believe you require a reasonable accommodation to participate in the job application or interview process, please contact us to request accommodation.
• Swift doesn’t stand still. We are constantly evolving and tirelessly innovating. Working at the intersection of finance and technology is a very exciting place to be right now.Swift is transforming cross-border payments, making them faster and more transparent than ever before. We are the way the world moves value — every instant of every day, in almost every country.We are proud that what we do has a critical impact on the global financial community and touches almost every aspect of the financial world. So, what you do at Swift has real impact too — an impact that matters every day. Which is why you matter to us.Joining Swift gives you unparalleled exposure to knowledge, expertise and technologies. If you have what it takes, you’ll be able to take on different career paths and have the opportunity to work in teams, departments and disciplines in countries around the world.Swift is unique. There is no other organisation like ours in the world driving the long-term future of the financial ecosystem. You’ll be surrounded by bright, customer-focused and intellectually curious people in a collaborative, friendly, open and inclusive environment.At Swift we are trusted every instant. Everything we do has an impact that matters. And as a member of our team, you are trusted to make your impact every day.### Job Alertan account and register for a Job Alert and we will let you know when new jobs matching your career interests become available.

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