Director of Finance

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The Director of Finance ("DOF") will be responsible for providing the necessary financial support to Department Heads to facilitate the achievement of the Hotel's financial targets. As a member of the Executive Committee, you will partake in all operational, financial and marketing decisions as well as investigates opportunities and implements procedures for improved profitability and assist and advise where necessary on various aspects of hotel operations.

The incumbent will maintain control over the Hotel's assets, liabilities, income and expenditure on behalf of both the Operator and Owner and provide management, leadership and accountability for the financial performance of the Hotel. You will coordinate the fulfilment of the PPHG, Owner and regulatory reporting responsibilities of the Hotel on an accurate and timely basis.

Coordinates the preparation and submission of accurate month end financial reports, including Profit & Loss Account, Balance Sheet and financial analysis, in compliance with PPHG's finance procedures and procedures and in line with PPHG reporting timetable.

Reviews monthly general journals and balance sheet reconciliations and ensure that these are appropriately supported and in accordance with PPHG finance procedures and procedures.

Performs monthly Profit & Loss review meetings with department heads and follow up any agreed corrective actions for variances noted.

Hotel AR, Credit, AP, Payroll, and Purchasing are managed by Singapore Shared Service Center (SSC). The key player in coordinating with SSC to drive efficiency.

Works closely with SSC for Monitors Accounts Receivable collection status. Ensures credit meetings are conducted monthly and follow up on agreed corrective actions.

Works closely with SSC in Hotel AP, Payroll, and Purchasing process and ensure a regular meeting with SSC team to improve the finance operation efficiency.

Coordinates the preparation of monthly Profit & Loss forecasts and annual budgeting process in line with PPHG and Owner requirements and timetables.

Prepares a monthly cash flow forecast and discusses with Executive Committee any corrective action required.

Monitors business results and provide clear and informed analysis to meet hotel requirements and to support decision-making. Make recommendations for potential revenue and profit enhancements.

Liaises with Department Heads regarding their performance against budget and provides them with information and training as required.

To source tenants, review prospective tenants' concepts, recommend and negotiate lease terms, handle all leasing activities, manage existing leases and tenant relations, and further manage the rental collection.

Based on your understanding of Hotel Properties, shopper, and tenant mix, work closely with PPHG Leasing Director and Owner office on placing suitable tenants.

Support the implementation of Financial Systems in the Hotel, particularly those that impact how the Finance Department works.

Ensure proper use and maintenance of Financial Systems (SAP full suite, Property Management System, Sales & Catering, and Point of Sale), including transaction, account code, security, and backup procedures.

Reviews submitted capital expenditure projects and monitor compliance with approved Capital Budget. Ensure approval requirements set out in PPHG finance policies and procedures and hotel management contract are complied with.

Oversees the maintenance of the Hotel fixed asset register.

Contributes to the senior management group's development of short and long term strategies and business plans.

Ensures that the Hotel has a good system of internal control in place and takes timely corrective action on any short-comings that are highlighted by internal auditors and / or statutory auditors.

Ensures that financial statements are prepared in accordance with the applicable financial reporting standards and PPHG's finance policies.

Ensures the smooth conduct and completion of the annual statutory audit.

Coordinates the preparation of any required tax documentation and compliance relating to business taxes, foreign currency payments, withholding taxes, goods and services tax and income tax and ensure lodgement is completed as per required deadlines.

Manages, maintains, protects and develops the Hotel's information systems.

Ensures hotel insurances are in compliance with the hotel management contract. Liaises with PPHG Corporate department with regards to the renewal of policies and local insurance company and / or brokers in relation to any claims.

Ensures hotel supplier contracts are in compliance with PPHG finance policies and procedures and hotel management contract.

Monitors compliance with hotel management contract terms and conditions.

Monitors the Hotel's compliance with PPHG finance policies and procedures and to implement new policies and procedures where necessary.

Recruit and retain the best associates for the job, especially the senior position of the Finance Department. Make use of succession planning to develop and replace associates effectively. Establish and maintain good Associate relations within the Finance Department.

Aim to maximise efficiency in the Finance Department through automation. We should aim for optimum staffing levels – in many cases, which is not the case now. Recognize that a highly organised Finance Department is often a sign of an efficient department.

Develop the effectiveness of the hotel finance function through the ongoing education and development of the team. Lead and motivate the team to high levels of performance.

Interacts with department and hotel associates professionally and positively to foster good rapport, promote team spirit and ensure effective two-way communication.

Works safely and abide by Occupational Health and Safety legislation and the Hotel's policies regarding accident and incident reporting procedures.

Adheres to all standards and procedures as set out in the Associate Handbook and compliance with PPHG's Code of Conduct.

Delivers exceptional service to both the internal and external customer in line with the principles of the Vision, Mission of PPHG.

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