STS Vendor Master Data, Specialist

Job Description

Position Overview

Our company's Global Business Solutions (GBS) organization plays a pivotal role in designing, governing, and executing global processes. Within GBS, the Source to Settle (StS) organization takes charge of ensuring the timely and efficient processing of employee purchase orders, supplier invoices, and payments. The StS process encompasses various critical activities, including Vendor Master Data setup, Supplier Onboarding, Purchasing, Invoicing, Settlements, as well as StS Support.

The Vendor Master Data Specialist is responsible for overseeing the qualification, analysis, accuracy, and change control of Vendor Master Data. Working independently, this role leverages their expertise in the VMD platform, business processes, and Global Work Instruction to address any issues related to master data. Collaborating with other processes, when necessary, the Specialist ensures effective communication and interaction with Operational and Information Stewards to ensure the data is suitable for its intended purpose and to resolve any master data-related concerns. The Specialist plays a crucial role in qualifying and classifying data, ensuring the precision and completeness of all information. Additionally, they provide valuable recommendations to enhance workflow, increase efficiency, and capitalize on automation opportunities.

Position Responsibilities

Primary responsibilities for this position include, but are not limited to, the following :

• Perform the first review and enhancement of received data creations and changes to company’s master data records by ensuring accuracy, completion and adherence to procedure.
• Ensure master data integrity in key systems and maintain the processes to support the data quality.
• Develop and maintain a comprehensive understanding of all Vendor Master Data and process-related policies and procedures to effectively interface with internal and external clients and to proactively comply with audit requirements.
• Support departmental reports and metrics generation.
• Support other team members by providing cover when required.
• Support or deliver other activities and special projects as directed by the workstream MDM Domain Lead.
• Identify areas for data quality improvements, resolve data quality problems by providing support through the appropriate choice of error detection and data cleansing and correction, process control and improvement, or process design strategies collaborating with leads and data stewards to meet customer requirements while adhering to published data standards.
• Resolve global transactional issues and deviations as needed and address process performance Anomalies.
• Assure root cause analysis of errors and non-compliant items are being performed and corrective actions are being implemented.
• Ensure all GBS Global Documentation is aligned to the process structure and design, is up to date, complete and relevant.
• Support Company merger and divestitures efforts as needed from a Vendor Master Data existing supplier review.
• Perform mass data uploads required and ensure the accuracy and compliance of large data sets.
• Compliance, Communication & Training
• Involved in the development and documentation of processes with other functional data owners.
• Support the development of StS content to ensure accurate communication and standard training.
• Help educate and support our Company employees on the StS process and tools. Maintain files and documentation thoroughly and accurately in accordance with company policy and accepted accounting practices.
• Ensure compliance with company policies and procedures and supports company mission, values and standards of ethics and integrity.
• Work closely with STS teams to ensure alignment of master data rules and the operations of the application meet all requirements.

Education & Experience

Required Attributes

Equal Employment Opportunity

Our company is an equal employment opportunity employer and does not discriminate against applicants or employees based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other characteristic protected by applicable law.

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