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Executive - Contract Management and Administration, Operations

Desaru Development Holdings One Sdn Bhd (Desaru Coast)Malaysia

15 jam yang lalu

Penerangan pekerjaan

Role Purpose

The Executive, Contract Management & Administration involves in overseeing the entire contract lifecycle, from preparation to execution of contracts and monitor the cost. They also monitor contract performance, manage risks, and resolve disputes.
As handlers of contracts for an organisation, they are expected to ensure that contracts are accurate and cost-efficient. Maintains accurate records within procurement systems and monitors and reports on contract performance.
Applies predetermined processes to undertake basic procurement and contract management tasks and maintains positive stakeholder relationships.

Accountabilities

Uses procurement systems to maintain accurate contract records including contractor, insurance and payment details.

Monitors contract performance and reports findings to Manager, Operations.

Validates invoices and ensures that payment schedules are met.

Completes contract variations in accordance with predetermined processes.

Develops and maintains working relationships with suppliers and stakeholders at operational level.

Advises suppliers and stakeholders on routine contract management issues in line with the terms and conditions of contract and relevant policies.

Assists in contract review and exercises the appropriate extension, expiry or transition option.

Coordinating with suppliers to ensure supplies and equipment are delivered on time.

Monitoring contracts and ensuring they are updated if the contract is complete, or needs an extension or amendment.

Collaborate with internal teams to gather necessary documentation and information for contract execution.

Maintain organized records of contracts and amendments, ensuring easy access and retrieval

Participate in meetings to discuss contract terms and provide administrative support

Conduct research on regulatory requirements and assist in compliance audits as needed.

Assist in the preparation and review of contracts, ensuring accuracy and compliance with company policies

Perform other responsibilities or tasks as assigned by superior to support departmental goals and operational efficiency.

Operation Executive • Malaysia