Admin Assistant / Secretary

Take the Next Step in Your Career with Malakoff.

Admin Assistant / Secretary,

Group Chief Executive Officer's Office

Location : Date Posted :

22 September 2025

Job Post Duration : 31 October 2025

Key Responsibilities :

• Administrative Support : Manage and coordinate office administrative procedures and systems, including filing, scheduling, and correspondence. Handle incoming and outgoing mail, emails, and faxes.
• Clerical Duties : Perform a variety of clerical tasks such as data entry, typing, copying, scanning, and organizing documents. Maintain accurate and up-to-date records.
• Calendar & Meeting Coordination : Schedule and coordinate meetings, appointments, and travel arrangements. Prepare and distribute meeting agendas and minutes.
• Office Supplies Management : Monitor and maintain office supply inventory. Order new supplies as needed and ensure the office is well-stocked.
• General Office Upkeep : Assist in maintaining a tidy and organized office environment. Coordinate with building maintenance and vendors for office repairs and services.
• Data Management : Create, update, and maintain databases and spreadsheets with a high degree of accuracy.
• Confidentiality : Handle confidential information with discretion and professionalism.
• Ad-Hoc Tasks : Assist with other general administrative duties and special projects as assigned by the management.

Qualifications :

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Reliable and punctual.

Recruitment Journey

Application process

Selection process

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