Executive, Account (AP) - 6-months Contract

Executive, Account (AP) - 6-months Contract

We are Malayan Flour Mills Berhad, an established billions ringgit public listed food manufacturing company. We aspire to be a leading food manufacturing enterprise in the region and have diversified our business from flour milling to the sale of raw materials and integrated poultry business. Our integrated poultry business includes the breeding and sale of day-old chicks, broiler and breeder farming, processing and sale of poultry products, and feeds milling. With over 50 years of experience and a workforce of over 2600 in Malaysia and Vietnam, we are seeking the right talents to be part of our winning team.

Job Purpose

To ensure the accurate and timely management of all Accounts Payable (AP) related transactions so that all accounting entries can be taken up properly in the accounts of the Company. To supervise and coach a team of AP subordinates to ensure tasks are completed accurately and timely, and to maintain effective communication between internal and external parties.

Job Accountabilities

• Monitor and ensure all approved suppliers' invoices are paid within credit terms to maintain good relationships with suppliers.
• Monitor and ensure all approved statutory payments are made within the statutory deadlines to avoid any unnecessary penalties.
• Monitor and ensure staff claims are paid timely and accurately so that all staff have been reimbursed on time.
• Review creditor reconciliations for all suppliers to ensure all transactions have been properly recorded and to detect errors.
• Review bank reconciliations to ensure all transactions have been properly recorded and to detect errors.
• Review and ensure all banking matters are followed up promptly to maintain an efficient cash flow position (e.g., fund transfer, bank draft, TT, LC, etc.).
• Verify and ensure all transactions in AP have been approved and recorded timely and accurately for closing purposes.
• Update document checklist to ensure all documents have been submitted at least on a weekly basis.
• Follow up on documents required with branches, depots, plants, farms, etc., to ensure all documents reach HQ before closing.
• Monitor cash flow by compiling daily cash book from both AP sections and emailing to Treasury for repo placement.
• Maintain effective communication between internal (AP & AR) and external parties to ensure smooth operation of the business.
• Prepare data and trend analysis for management to aid decision-making (e.g., CN & DN analysis, review AP aging, expenses analysis, etc.).
• Ensure debit / credit notes are issued timely and accurately to inter-companies.

Minimum Requirements

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