ACCOUNT ADMIN

Position Summary

The Account Admin is responsible for the efficient management and administrative support of all account-related activities, including coordination with suppliers, processing orders, maintaining accurate records, and supporting the payment process to ensure smooth financial operations and supplier relationships.

Scope of Work

• Order Management : Receive, review, and process all delivery orders and purchase orders from suppliers. Ensure every delivery order is signed by the person in charge and includes the date of receipt.
• Documentation & Record Keeping : Maintain organized and up-to-date records of all account transactions, invoices, delivery orders, and related documents. Ensure all documents are properly filed and accessible.
• Communication & Coordination : Serve as the primary point of contact for account-related inquiries from suppliers and internal departments. Coordinate with the finance team for payment processing.
• Weekly Reporting & Submission : Collect and forward all account documents, including delivery and purchase orders, to the head office (HQ) weekly. Ensure all documents are complete and accurate before submission.
• Payment Support & Issue Resolution : Assist in verifying invoices against delivery orders and purchase orders. Follow up on overdue payments and resolve discrepancies promptly.
• Compliance & Policy Adherence : Ensure all account activities adhere to company policies and procedures. Do not accept documents directly from suppliers; all submissions must go through proper channels.
• Other Responsibilities : Provide administrative support to the finance team as needed. Assist during audits and financial reviews with necessary documents.

Qualifications

Reporting To

Finance Manager or Head of Accounts

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