Facilities & Safety Supervisor

Responsibilities

Manage Facilities team and external contractors; prioritize, schedule, assign tasks, relocate work, and manage resources to ensure timely and safe completion of projects.

Provide technical advice and guidance, resolve escalated problems, monitor quality and quantity, ensure safety, and maintain service level standards while complying with NAE guidelines and policies.

Assist in tendering school projects, ensuring full compliance with procurement policies; oversee cleaning, campus security, health and safety checks, and preventive maintenance procedures.

Compile regular reports, recommend adjustments, draft contracts, and implement plans; update manuals to reflect current regulations and policies, and ensure training and distribution.

Ensure security, cleaning, and service provisions align with school policy and contractual requirements; facilitate monitoring and continuous improvement of these services.

Identify significant site problems, coordinate and monitor subcontractors, confirm adherence to specifications and schedule, and initiate appropriate inspections.

Coordinate and supervise furniture requirements and arrangements for school events.

Compile the costs for the annual maintenance budget; source products, price, suitability, and availability; verify purchases and invoices per the Procurement Policy; and assist in spending within the maintenance budget.

Work with Service, Facilities team, and Head of Operations in selecting vendors and contractors for maintenance and repair works, negotiating and recommending annual renewals or re‑tendering.

Respond to and resolve off‑hours or emergency requirements; perform minor repairs as required.

Perform administrative functions including maintaining online and paper logs, monitoring general stock materials and equipment inventories, and recommending new or replacement equipment.

The Facilities Manager (FMHS) oversees security systems, renovation projects, and all building‑related activities, managing crews, scheduling repairs, and maintaining building structures and utility systems.

The above list of duties is not exhaustive; other duties logically associated with the position may be assigned.

Health & Safety Officer

Conduct timely risk assessments for health & safety, implement necessary measures, and ensure the school meets health, safety, and welfare requirements for ventilation, temperature, lighting, sanitation, and common facilities.

Comply with child protection, health, safety, security, and confidentiality policies; report all concerns to the appropriate person.

Qualifications

Degree in Facilities, Property, Asset Management, or a professional qualification; equivalent experience accepted.

Additional qualification in Health & Safety is preferred.

Experience / Knowledge / Skills

• Minimum 5 years working experience in a related field.
• IT literate and able to use MS Office 365 applications proficiently.
• Working knowledge and experience in Facilities & Health and Safety.
• Excellent proficiency in communicating in English, with the ability to interact well in Bahasa Malaysia; Mandarin an added advantage.
• Excellent time‑management skills and flexibility in handling multi‑functional tasks.

The British International School of Kuala Lumpur (BSKL) is a leading international school in Kuala Lumpur offering contemporary British education from Pre‑Nursery to Sixth Form.

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