Personal Assistant (Mandarin Speaker)

Personal Assistant to the Company Director – OUS Group of Companies

Job Summary :

We are seeking a highly organized, proactive, and resourceful Personal Assistant (PA) to the Company Director. The PA will act as the Director’s right-hand support in both professional and administrative capacities, attending meetings, taking minutes, managing daily schedules, following up on action items, and ensuring smooth coordination of the Director's tasks and commitments.

Key Responsibilities :

• Accompany the Director to internal and external meetings, take accurate minutes, and ensure timely distribution and follow-up on action items.
• Assist in managing the Director's calendar, scheduling meetings, appointments, and travel arrangements.
• Maintain a high level of confidentiality and professionalism in handling sensitive information.
• Serve as the communication liaison between the Director and internal / external stakeholders.
• Draft, review, and manage emails, correspondence, and reports on behalf of the Director.
• Follow up with departments and teams on decisions or action plans as directed by the Director.
• Assist in preparation for meetings and presentations, including compiling documents, data, and reports.
• Support the Director in daily business and personal tasks as required.
• Ensure the Director is well-prepared and briefed for all engagements.
• Arrange and support the employees' engagement activities of the company.

Requirements :

Seniority level : Executive

Employment type : Full-time

Job function : Administrative, Public Relations, and Management

Industries : Agriculture, Construction, Mining Machinery Manufacturing and Oil, Gas, and Mining

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