Accounts Payable ExecutiveDoo Group • Kuala Lumpur, Kuala Lumpur, Malaysia

Accounts Payable Executive

Doo Group • Kuala Lumpur, Kuala Lumpur, Malaysia

3 days ago

Job description

Doo Group WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

Accounts Payable Executive

Doo Group is a global financial services group with FinTech as its core. With our 10 major business lines, spanning Brokerage, Wealth Management, Property, Payment & Exchange, FinTech, Financial Education, Health Care, Consulting, Cloud, and Digital Marketing, Doo Group has seamlessly provided clients with comprehensive products and services across the world. Through a one-stop approach, Doo Group remains committed to helping our clients achieve an ideal financial life while moving towards a better future together!

Looking for a New Challenge? Join Us as We Expand Globally!

As we continue our global business expansion, we’re on the lookout for talented individuals who are motivated to support our strategic goals and initiatives. Join a team that values innovation and growth.

Job Purpose

The Account Executive – Petty Cash Claim Processing is responsible for reviewing, verifying, posting, and monitoring all petty cash claims submitted by employees. This role ensures compliance with internal policies, maintains accurate records, supports audit readiness, and plays a key role in cash flow management and reconciliations related to petty cash.

Key Responsibilities

Examine submitted petty cash claims for accuracy, completeness, and compliance with company policies.
Validate supporting documents such as receipts, approval forms, and related memos.
Ensure claims fall within allowable limits and are properly authorized.
Approve petty cash reimbursement claims in the system after verification.

GL Coding & Data Entry

Assign appropriate General Ledger (GL) codes and cost centers to each claim item.

Accurately input claims into the accounting system in a timely manner.

Ensure proper tax treatment (e.g. GST / VAT) is applied where relevant.

Track the progress of claims from submission to approval and reimbursement.

Communicate with employees to clarify unclear, incomplete, or incorrect claim entries.

Follow up on outstanding or rejected claims and resolve issues promptly.

Prepare consolidated petty cash reports for Finance Manager and auditors as needed.

Assist with month‑end accruals for outstanding petty cash claims.

Reconcile petty cash records with system balances and physical cash where applicable.

Cash Flow & Replenishment

Monitor petty cash float and initiate timely replenishment requests.

Ensure that recorded usage aligns with actual physical or bank balances.

Filing & Documentation

Maintain organized digital filing of all petty cash documents and records.

Archive claims systematically by department, period, or location for audit readiness.

Policy Compliance & Process Improvement

Enforce compliance with internal petty cash policies and elevate non‑compliant cases.

Recommend improvements to streamline petty cash claim processes and controls.

Internal Support & Communication

Provide guidance to employees on petty cash procedures, documentation, and claim requirements.

Liaise with approvers and the finance team to ensure timely and accurate reimbursements.

Job Requirements

Education

Diploma or Degree in Accounting, Finance, or a related field.

Experience

At least 1–2 years of relevant experience in finance or accounting, preferably with exposure to petty cash or employee claim processes.

Familiarity with accounting systems (e.g. SAP, Quickbook) is an added advantage.

Skills

Strong attention to detail and accuracy.

Good knowledge of accounting principles and internal controls.

Proficient in Microsoft Excel and other office applications.

Ability to work independently and meet deadlines.

Personal Attributes

Responsible and trustworthy in handling cash-related transactions.

Proactive, organized, and process-oriented.

Strong communication and interpersonal skills.

What we offer / What's in it for you

We are an approved employer with both ACCA and MICPA .

Seeking to expand your regional work experience? Work alongside industry-leading professionals from around the globe in an environment filled with opportunities for continuous learning and growth.

We value your wellbeing - You'll find it here along with our comprehensive medical, dental, optical, and wellness benefits.

We appreciate your contributions with a 13th-month salary and performance bonus .

We reward our best employees with quarterly employee recognition awards in USD.

Life as DOOers

At Doo Group, we embrace a culture where continuous growth, collaboration, and creativity are at the heart of everything we do. As a DOO, you'll collaborate with top professionals from around the globe, dive into exciting projects, and play a pivotal role in shaping the future of finance.

Unlock your potential with Doo Group. Apply now and step into a role where your impact is celebrated!

Discover your potential with Doo Group. Apply now and be part of our success story!

Seniority level

Executive

Employment type

Full-time

Job function

Accounting / Auditing

Industries

Financial Services and Information Services

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Account Executive • Kuala Lumpur, Kuala Lumpur, Malaysia

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