Executive Assistant

As a part of an emerging AI company with a bold vision to develop intelligent solutions that drive innovation, automation, and efficiency across industries, you will have the unique opportunity to shape the future of AI by working on cutting-edge projects on a national level and experimenting with the latest technologies.

Join us now as we are building a team of forward-thinkers ready to push the boundaries of AI and create meaningful impact. Be a part in developing scalable AI solutions that solve real-world challenges, whether in research, engineering, or strategy and help make a true difference for AI in Malaysia.

KEY RESPONSIBILITIES

• Manage and maintain calendars, prioritizing appointments to ensure effective time management.
• Arrange and schedule meetings with internal and external stakeholders, liaising effectively with cross-functional teams.
• Prepare meeting agendas and record clear, concise meeting notes and action items.
• Maintain and monitor trackers and logs for documents, approvals, tasks, and deadlines to ensure timely completion and accountability.
• Establish and uphold an organized. systematic filing system for all business documents, both physical and digital, ensuring all critical documents are properly filed, version-controlled, and easily accessible.
• Oversee the end-to-end document approval and signing process, including circulation for approval, internal endorsement, and execution.
• Handle incoming and outgoing correspondence (emails, letters and official communications), triaging or responding as appropriate.
• Process and track all required documentation, providing comprehensive administrative support, such as expense claims and official reporting.
• Monitor and manage office supplies inventory, maintaining an efficient and functional workspace.
• Safeguard sensitive and confidential information with the highest level of discretion and professionalism, ensuring the integrity and accuracy of records and databases.
• Proactively identify and address administrative issues to support the smooth departmental operations.
• Assist in coordinating team events, workshops or other activities as required.
• Perform other related tasks as assigned by the Superior from time to time.

QUALIFICATIONS

WHY JOIN US

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