Senior Facilities Coordinator - Penang Island / RM4500

Overview

Ensure the day-to-day operations of the facility(s) or campus, including janitorial, life-safety, engineering, site services, and general maintenance are implemented and carried out in a manner consistent with C&W policies and client directives. Review contracts regularly, bid as required, and confirm invoices match contract pricing.

Supervise all maintenance programs relating to the interior and exterior conditions and appearance of the properties. Under the direction of the Facility Manager, respond promptly to requests for building maintenance, repairs, cleaning needs, etc., from building occupants and for the implementation of ongoing contract programs to address and resolve needs and problems.

Compile information necessary to ensure all site-specific documentation and reports are completed accurately and on time, including (and as applicable) : Property Information Book, Site Operating Manual, Emergency Procedures Manual, IIPP Manual, Local Code Compliance Log, ADA Compliance Log, OSHA Log, Safety Meeting Log, Elevator Logs, Janitorial Log, Purchase Order Log, Vendor Certificates of Insurance, As-built Drawings, IIPP Manual, Paid Invoices File, General Files, Contract Files, Annual Property Conditions and Year-end Performance Report and other reports and documentation as required.

Prepare budgets, monthly and quarterly financial reports, contracts, expenditures and purchase orders related to the facility(s) or complex as directed. Assist in providing information and reports necessary for the development of capital budgets for the facility, including contributions towards a five-year plan of maintenance, facility improvement, and cost reduction initiatives.

Collect, analyze and prepare reports of statistical data as may be required to provide accurate and current assessment of facility management objectives. Be thoroughly familiar with the management contract, vendor agreements, and other building / facility contracts and all requirements contained therein.

Monitor and ensure that tenants and vendors comply with insurance requirements and coordinate all claims as required. Proactively inspect the facility, systems, rooms, common areas, etc., and report back any findings or issues to the Facility Manager.

About you

• A minimum of 3-5 years relevant experience, preferably in commercial or industrial real estate with facility management experience required
• Experience in maintenance, construction, engineering and all facets of property operation and building management preferred
• Ability to read and understand construction specifications and blueprints
• Proficient in understanding management agreements and contract language
• Skilled in Building Management Systems maintenance and monitoring
• Excellent computer and systems knowledge; Strong literacy in Microsoft Office Suite (MS Word, Excel, PowerPoint)
• Strong discipline of financial management including financial tracking, budgeting and forecasting

We are a leading global real estate services firm. By joining Cushman & Wakefield, you will benefit from :

We are committed to providing work-life balance and an inclusive, rewarding environment. We achieve this by providing a flexible and agile work environment, focusing on technology and autonomy, to help our people achieve their career ambitions. We focus on career progression and foster a promotion-from-within culture, leveraging global opportunities to retain top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

We have a vision of the future, where people simply belong.

We support and celebrate inclusive causes every day, embracing diversity across race, color, religion, gender, national origin, sexual orientation, gender identity, disability or protected veteran status. We ensure DEI is part of our DNA as a global community.

Other

We do not include job-board copy or external recruitment blocks here. This description is focused on the role responsibilities and qualifications. If you are viewing this description for a live posting, please refer to the official job posting for any updated details.

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