Malaysia - Accounts Payable Executive

Join to apply for the Accounts Payable Executive role at Inchcape Shipping Services .

At Inchcape Shipping Services, our vision is to have a connected world in which our customers trade successfully and make better decisions in every port, everywhere. We use technology and our global network to help our partners connect to a smoother, smarter ocean. Inchcape combines its worldwide infrastructure with local expertise through our global network of over 240 proprietary offices across 60 countries and a team of more than 2,500 committed professionals. Our diverse global customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors and naval, government, and intergovernmental organizations. We have an ambitious growth model, and a career here is certainly going to be a rewarding one that will allow you to bring your skills & experience. We embrace change and are open to new thinking and pushing for positive change in our industry.

Main Purpose of Job

As an Accounts Payable Executive, you will play a major part in the day‑to‑day accounts payable process, including vendor and subagent reconciliation, communicating with vendors, executing payment runs & advance payments.

Responsibilities

• Must have good knowledge in handling invoice processing related to overhead and cost of sales.
• Good knowledge in handling employee‑related expenses postings.
• Perform electronic & manual bank payment entries in the system and allocate invoices in the system.
• Monitor vendor payment deadlines, prepare remittances and control the execution of payments.
• Administer payment approval workflow, including seeking direct approval from business operation managers.
• Be in contact with the Location Finance / Operation Team in case of any issues or escalations.
• Must handle both internal business queries and vendor queries via email or calls.
• Deliver services timely and in line with agreed TAT with good quality for activity related to invoice posting, vendor reconciliation and payments.
• Perform vendor SOA reconciliation with good quality and in line with agreed TAT. Following up on unaccounted invoices with respective POC regularly.
• Good accounting knowledge and ensure to review and clear vendor ledgers.
• Basic knowledge in taxation.
• Good knowledge in MS Excel with advanced formulas like V‑lookup etc.
• Performing quality audit for posted documents.
• Maintaining the production tracker daily with correct information.

The post holder will carry out any other duties within the scope and purpose of the job as requested by the Line Manager and ensure full utilisation of all ISS systems according to standard operating procedures.

Why Inchcape Shipping Services

We believe in building a diverse and high‑performing workforce that works together to provide our customers with the exceptional service they deserve. To reach the highest standards, we depend on our people, their welfare, training and expertise. We realise the value of our staff and know that your unique experiences, skills and passions will help you to build a rich and rewarding career in our dynamic industry.

Our Values

Benefits

Plus, much more!

If you think that you have the right skills, knowledge and attitude to join our team, then we invite you to apply by simply clicking at the top of this advert!

Seniority Level

Entry level

Employment Type

Full‑time

Job Function

Administrative, Finance, and Customer Service

Industries

Transportation, Logistics, Supply Chain and Storage

Referrals increase your chances of interviewing at Inchcape Shipping Services by 2x.

Appointment to this role will be subject to satisfactory references and possession of a valid Right to Work documentation depending on your geographical location.

Inchcape is an Equal Employment Opportunity Employer and equality, diversity and inclusion are at the centre of everything we do. We recognise that our customers, colleagues, contractors and other partners are central to our success and that we work in a diverse society. We acknowledge not only our legal, but also our moral responsibility to ensure all groups have equality of opportunity.

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