Facilities Assistant, Receptionist

Overview

At JLL, we value what makes you unique, and we’re committed to give you the opportunity, knowledge and tools to own your success. Explore opportunities to advance your career from within, whether you’re looking to move up, broaden your experience or deepen your expertise.

Position Overview

As the first point of contact for visitors and callers, the Receptionist plays a pivotal role in creating a positive and professional impression of the organization. This role involves managing front-office operations, providing administrative support, and ensuring smooth communication within the office environment.

Key Responsibilities

• Visitor Management : Greet and welcome visitors, ensuring they feel valued and directing them to the appropriate person or department.
• Call Handling : Answer, screen, and forward incoming phone calls promptly and professionally.
• Scheduling & Coordination : Manage calendars, schedule appointments, and coordinate meetings for staff members.
• Mail & Deliveries : Receive, sort, and distribute incoming mail and packages; prepare outgoing mail as needed.
• Administrative Support : Assist with clerical duties such as filing, photocopying, data entry, and document preparation.
• Office Supplies Management : Monitor and maintain inventory of office supplies; reorder as necessary.
• Security & Safety : Ensure the reception area is secure by following safety procedures and controlling access via the reception desk.
• Record Keeping : Maintain accurate records of visitors, deliveries, and other relevant logs.
• Support to HR & Operations : Assist with on-boarding new employees and coordinating internal events or meetings.

Required Skills & Qualifications

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