Purchasing Manager (Pre-Opening) - Conrad Kuala Lumpur

Job Description Job Overview

Purchasing Manager (Pre-Opening) - Conrad Kuala Lumpur Work Locations

Conrad Kuala Lumpur, 26 Jalan Sultan Ismail, Kuala Lumpur 50350 Hilton offers countless opportunities to delight, with thousands of hotels in over 100 countries and territories. Our family of brands includes Waldorf Astoria, LXR, Conrad, Canopy, Curio Collection, DoubleTree, Hilton Garden Inn, Hampton, and many others. As a Hilton Team Member, you will be part of a team that delights our guests, Team Members, and owners alike. Job Responsibilities

The core responsibilities of the Purchasing Manager are to ensure the smooth and efficient operation of the Purchasing Department and to procure items required by the Management at a competitive price without compromising quality. Key Responsibilities : Be familiar with Hilton purchasing policies and procedures. Supervise and co-ordinate the work of the Purchasing team members. Follow up on supplier insurance coverage and compliance with global Hilton policy requirements. Update the purchase order procedure and brief the team accordingly. Ensure that proper purchasing procedures are in place, with purchase orders placed only by the Purchasing department after due authorization by the Management. Ensure that competitive quotes are obtained as per policy. Review all purchase requests and purchase orders processed by your subordinates. Conduct market price surveys in coordination with the Cost Controller and Executive Chef on a regular basis. Maintain good relations with all hotel departments and suppliers. Ensure that all unmatched / open Purchase Orders are investigated, proper actions proposed and taken on a regular basis. Have strong knowledge of Microsoft Word, Excel, and the hotel inventory / purchasing software. Ensure familiarity with and adhere to all local or global purchasing agreements. Timely review of rolling contracts, noting that changes to the update can be carried out at most three times. Obtain Hilton Sourcing Centre’s approval prior to initiating tenders for potential purchase of goods / services in excess of $100,000. Undertake analysis of proposals when required and provide recommendations to the Director of Finance. Ensure that all month-end procedures are strictly followed, and deadlines are met. Assist the Executive Chef in ensuring that food cost is kept to a minimum. Maintain an adequate and up-to-date filing system. Liaise with related government departments on Animal & Plants Inspection, Wine & Tobacco License, and the Customs. Prepare a purchase orders outstanding list for month-end purposes. Ensure all documentation is forwarded to Accounts Payable on a timely basis. Conduct regular vendor visitations for high-risk suppliers. Minimize the risk of accidents and workers compensation costs by ensuring that correct work practices are used and that the area is safe from hazards. Handle all requests and enquiries in a timely, efficient, and friendly manner. Perform any additional tasks assigned to ensure that the department functions smoothly. Strictly follow the code of conduct. Job Requirements

What are we looking for? College graduate. At least 2 years of working experience as Purchasing Supervisor or higher in the hospitality industry. Proficient in Microsoft Office applications. Able to lead, provide guidance, and develop team members. Knowledgeable of supplies. Mature and reliable person. Good command of both written and spoken English to meet business needs. Prior experience in related work preferred. Able to be resourceful, creative, and maintain flexibility. Flexible in relation to work hours, especially at month-end and during stock take. Working with Hilton

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travellers the finest in accommodations, service, amenities, and value.

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