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Business Administration Executive

ICM Womai Technology Sdn BhdPetaling Jaya, Selangor, Malaysia

9 hours ago

Job description

Job Responsibility

Work closely with various project teams to provide administrative support, resource coordination, and operational assistance, ensuring smooth project execution and delivery.

Financial Administration

Prepare and process payments in a timely and accurate manner.

Issue invoices, quotations, purchase orders (PO), and sales orders (SO).

Maintain proper filing of payment vouchers, receipts, and related financial records for accounting and auditing purposes.

Assist in cash flow monitoring and petty cash management when required.

Human Resource & Payroll Support

Calculate staff salaries, allowances, overtime, and deductions accurately.

Process staff expense claims and reimbursements.

Maintain employee records related to payroll and benefits.

Record Keeping & Documentation

Maintain systematic filing and documentation of company records (both hardcopy and digital).

Ensure all financial, HR, and operational documents are properly kept for auditing and reporting purposes.

Support management in preparing reports, letters, and administrative documents.

Government Compliance & Licensing

Regularly update and maintain all company licenses, permits, and registrations to ensure full legal compliance.

Prepare and submit applications, renewals, and reports to government authorities and regulatory bodies.

General Administration

Provide administrative support to the management team in daily operations.

Assist in coordination between departments to ensure smooth workflow.

Perform other duties as assigned to support overall company operations.

Job Requirements

Fresh graduate are welcome

Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines

Adaptable and able to work independently as well as part of a team

A keen eye for detail and a problem-solving mindset

Business-minded with good customer service awareness; able to support business growth and project implementation.

Strategic thinker with a results-oriented mindset and a drive for continuous improvement.

Good command of Mandarin, English, and Bahasa Malaysia, with solid written and verbal communication skills.

Job Benefits

Free parking

Maternity leave

Medical leave

Medical claim

14 days annual leave

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Executive Administration • Petaling Jaya, Selangor, Malaysia

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