Assistant Manager, Procurement

The roles and responsibilities including pre-tendering, tendering, negotiating, contracting, managing sourcing process, recommendations and executing contract management & administration. The Assistant Manager will support in supply chain activities for the Group of Companies and finalization of Terms and Conditions as well as Condition of Contract including Memorandum of Understanding / Agreement, Price Agreement and Contract Document. The candidate also responsible in the development of contracting strategies, the selection of standard contract templates, the development of other contract sections throughout the development of bid document.

The role includes understanding the local and / or international business objectives and understanding options and risks associated with contract deviation, governance requirement and other compliance requirement in supply chain activities.

Job Category :

Procurement & Contract, Supply Chain Management Department

Key Accountabilities :

Main activities in Procurement, Tendering and Contracting which will includes the following :

Identify sourcing opportunities and involve in vendor screening & selection process;

In charge of daily operational procurement needs such as planning, development contracting strategies, negotiation, award (issuing and following up on Purchase Orders, Letter of Award, contract signing), delivery, shipment schedules and contract management & administration;

Support the team in the selection of Standard Contract Templates, the development of other contract sections / appendices and the development of bid document;

Review, monitor and ensure the bid document, supply and / or services requirement is / are as per contract specification;

Evaluate vendor’s proposal to ensure that they are in line with the technical and commercial specifications required for the project;

Review, draft and / or revise standard condition of contract templates and other standard contract sections / appendices;

Ensure compliance to supply and services of Condition of Contract and general Terms & Conditions;

Advise on issues regarding purchasing and / or services Condition of Contract and general Terms & Conditions;

Resolve supply, quality, service and invoicing issues with vendors;

Evaluate supplier performance based on Company’s requirements and expectation;

Responsible for implementing procurement and contract strategies to cater to company’s requirement and deliverables based on approved budget, within an approved Vendor(s) and timely manner;

Work closely with the team and align with process & systems to provide integrated solutions for the company and all procurement activities are planned and executed efficiently and effectively;

To Act on urgent & ad-hoc requirements & resolved issues by providing solutions through optimization of available resources, effective planning and coordination works, evaluation and elimination of business risks or exposure due to the urgent requirements and ensuring no compromise to the quality and / or projects schedules;

Provide advisory services on Procurement, Tendering & Contracting process and shared the information on market intelligent, strategies & directions, sharing of experience and lessons learnt to best meet operational requirements;

Contract management & monitoring for the post award activities with the Project / Execution team;

Be part of the team in addressing audit comments and requests (internal or external) in a timely manner;

Undertake any other ad-hoc duties as assigned.

Minimum of University Degree or Bachelor Degree in Procurement, Business Management and Administration, Legal and Engineering in any discipline or related field

Essential Experience and Job Requirements

Preferred 10 years relevant working experience in a similar capacity preferably in Procurement and Supply Chain Management, Tender and & Contract Management;

Drafting and Reviewing Contracts, Tenders, Commercial Agreements, and Negotiations as well as enhancing and developing various Contract Forms;

Excellent verbal and written plain English skills - An ability to read, understand and act with given information (reading comprehension skills);

Must have proven experience of working at a detailed level -Influencing, negotiation, problem solving skills;

An ability to operate methodically including process adherence, research and analysis of Procurement systems and information;

Excellent communications and negotiation skills with supplier(s), consultant(s), contractor(s) and other related parties;

Resourceful, self-driven, proactive and independent worker;

Hardworking, multitasking and meticulous with positive attitude;

Proficient in use of MS Office Applications (Words, Excel, Access) and Procurement and Supply Chain Management system i.e. SAP or ARISA or PRIMAVERA or ORACLE or MAXIMO or IFCA etc are preferable;

Possess good communication and interpersonal skills;

Contractually and Commercially risk adverse;

Intermediate Influencing and stakeholder management skills;

Intermediate Organisational and strong project management skills.

Job Type : Full-time

Salary : RM4,000.00 - RM8,000.00 per month

Schedule : Monday to Friday

Education : Bachelor's (Required)

Experience :

Procurement : 7 years (Required)

Supply Chain Management : 5 years (Required)

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