Shipping Assistant

Purchase Order (PO Preparation)

Assist in identifying potential suppliers, collecting quotations, and comparing options to ensure competitive pricing and quality.

Accurately prepare purchase orders for required services and maintenance based on approved requisitions.

Ensure that all POs include the correct item details, quantities, prices, delivery terms, and payment conditions.

Follow up with suppliers to obtain acknowledgment of shipment.

Confirm order details, expected delivery dates, and shipping schedules with vendors.

Escalate any issues such as delays, shortages, or discrepancies to the supervisor or procurement team.

Cross-Functional Team Support

Collaborate with warehouse, logistics, and finance teams to ensure smooth order processing and timely delivery.

Assist in coordinating with internal departments regarding shipping schedules, customs clearance, and documentation requirements.

Maintain accurate records of shipping documents.

Support the shipping team in organizing paperwork required for customs, freight forwarding, or internal audits.

Shipment & Logistics Assistance

Monitor shipping arrangements and assist in tracking goods until delivery is completed.

Support the logistics team with coordination of transportation, shipment booking, and handling any delivery-related issues.

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