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Executive Assistant cum office administrator – Malaysia

Executive Assistant cum office administrator – Malaysia

ID Integrated (IDI)Kuala Lumpur, Kuala Lumpur, Malaysia
1 day ago
Job description

Executive Assistant

  • Errand Running :

Handling personal errands and tasks as needed.

  • Travel Arrangements :
  • Booking flights, accommodations, and transportation for personal and business trips

  • Personal Matters :
  • Managing personal appointments, correspondence, and other tasks as requested

  • Administrative Support :
  • Provide end-to-end administrative support to the Managing Director, including calendar management, meeting coordination, and communication handling

  • Track and follow up on deadlines, action items and key deliverables to ensure the Managing Director is well-prepared for all engagements
  • Organising meetings and managing databases
  • Manage and process business expense claims promptly and accurately
  • Office Administration

  • Office Management :
  • Oversee general office operations, including pantry and stationery supplies, meeting room bookings, and front-desk / visitor reception

  • Planned and managed day to day operations for corporate office and coordination with vendors
  • Liaise with service providers (e.g., cleaning, maintenance, courier services) to uphold a clean, functional and professional office environment
  • Support procurement processes for office-related purchases, including vendor sourcing and invoice tracking
  • Assisting the Company's HR function by keeping personnel records up to date, arranging interviews and so on
  • Assist with coordination and logistics for HR-related and company-wide events (e.g., interview arranging, team-building activities, townhalls)
  • Extend support to the team members on an ad-hoc basis when necessary
  • Requirements

  • Minimum Diploma in Business Administrator or any other related fields
  • Preferably with 2-3 years of administrative experience
  • Able to manage multiple tasks and priorities in a fast-paced environment.
  • Demonstrated discretion and integrity in handling confidential information and employee relations
  • Proficient in Microsoft Office and digital collaboration tools.
  • Strong team player
  • Organizational Skills :
  • Ability to manage multiple tasks, prioritize effectively, and maintain organized records

  • Communication Skills
  • : Strong team player with good communication and interpersonal skills for interacting with various stakeholders

  • Attention to Detail :
  • Meticulousness in handling task and maintaining accuracy

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    Cum Office Assistant • Kuala Lumpur, Kuala Lumpur, Malaysia

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