Executive Assistant - AF Malaysia

Overview

Executive Assistant – AF Malaysia

We’re looking for a proactive, detail-oriented, and highly organized Executive Assistant to support our COO and ensure the smooth running of daily operations. This role is perfect for someone who thrives in a fast-paced environment, has excellent communication skills, and knows how to anticipate needs before they arise.

What You’ll Be Doing

• Calendar Management – Keep the COO’s schedule running smoothly and conflict-free.
• Meeting Coordination – Arrange and confirm internal and external meetings.
• Travel Management – Organize travel arrangements (flights, hotels) and prepare clear itineraries.
• Expense Management – Track, collect, and submit receipts on time.
• Email & Communication Support – Manage the COO’s inbox and serve as the first point of response when needed.
• Document & Signature Handling – Organize, circulate, and track key documents.
• Meeting Summaries – Prepare concise weekly updates of key meetings.
• Quarterly & Team Coordination – Support quarterly meetings with country leads.
• Lease & Landlord Liaison – Monitor lease renewals and coordinate with landlords when needed.
• Special Touches – Keep track of team birthdays and anniversaries to ensure celebrations never go unnoticed.

What We’re Looking For

Seniority level

Employment type

Job function

Industries

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