Admin Cum HR

What you’ll be doing

Administrative Work

Perform general office tasks such as answering phone calls and handling email correspondence.

Managing office and warehouse inventory and replenish supplies.

Liaise with vendors or service providers to ensure smooth operations of office and warehouse facilities.

Arrange for maintenance and repairs.

Providing administrative support including file management, document preparation, and data entry.

Draft and / or check letters across departments before submitting for management’s approval.

Responsible for delivering the documents for signing & compilation.

Keeping records of company licenses and approvals, ensuring timely renewal, upgrade, and termination.

HR

Assisting with the coordination of HR-related activities, such as recruitment, onboarding, and employee records management.

Handle leave and claims processing, ensuring documents are collected, verified, and filed accurately.

Supporting the organization of HR-related events, meetings, and training sessions.

Responding to employee inquiries and providing general HR-related information and guidance, including payroll.

Handle foreign workers pass application, renewal and cancellation and FOMEMA.

Deal with Recruitment Agency and Immigration Department of Malaysia to ensure Foreign Worker onboarding and offboarding comply with law and regulations.

Maintaining and updating daily attendance (TimeTec), HR-related databases, spreadsheets, and other tracking systems.

Ensure payroll accuracy by updating and verifying inputs (e.g., new hires, terminations, claims, allowances, and deductions).

Reconcile payroll reports, resolve discrepancies, and prepare monthly summaries for Finance.

Others

Undertake any other ad-hoc tasks assigned from time to time.

What we’re looking for

Minimum of 1 year of experience in an administrative or HR-related role.

Strong organizational and time management skills, with the ability to prioritize and multitask effectively.

Proficient in Microsoft Office, particularly Excel, Word, and PowerPoint.

Excellent communication and interpersonal skills, with the ability to interact with employees at all levels.

Attention to detail and a commitment to accuracy.

Problem-solving skills and the ability to work independently as well as part of a team.

About us

Alcobev Sdn Bhd is a leading alcoholic beverage trading company based in Malaysia. We import and export a wide range of liquor beverages from various parts of the world. We also distribute to the local market which includes both on-trade (bars and restaurants) and off-trade (retail stores) establishments.

Apply now and become a part of the Alcobev Sdn Bhd success story.

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