Admin Assistant

Robust HPC WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

This is a full-time on-site role for an Admin Assistant at Robust HPC in Petaling Jaya. The Administration Assistant will be responsible for providing administrative assistance, handling phone etiquette, conducting effective communication, assisting executives with administrative tasks, and utilizing clerical skills. The role will involve supporting various departments within the organization and ensuring smooth operations.

Responsibilities & Scope of Work

• Perform various administrative tasks, including answering phone calls, managing correspondence, responding to emails, and handling deliveries.
• Respond to inquiries and resolve issues related to administrative functions.
• Assist in the preparation, editing, and formatting of documents, reports, and presentations.
• Maintain and update office records, files, and databases to ensure accuracy and organization.
• Ensure the cleanliness, maintenance, and upkeep of the office environment.
• Assist in the organization and coordination of company events or special projects.
• Coordinate calendars, schedule meetings, and make travel arrangements.
• Maintain confidentiality and handle sensitive HR information with discretion.
• Support recruitment and onboarding processes, including job postings, resume screening, and interview scheduling.
• Monitor and record staff attendance and leave applications and manage other HR-related matters.
• Ensure employees adhere to ISO 27001 : 2022 standards and other regulatory requirements.
• Improving ISO 27001 : 2022 procedure and documentation.
• Record and monitor inventory for both office purchases and product purchases from suppliers for warranty, stock control, and project reference purposes.
• Manage petty cash claims for all staff.
• Perform data entry and preparation of documents related to financial transactions.
• Analyse operational processes and implement improvements to enhance efficiency and service quality.
• Assist in supplier order management and other operational tasks as needed.
• Conduct research and gather information to support decision-making and project initiatives.
• Perform other administrative duties and ad hoc tasks as assigned by supervisors / directors from time to time.

Qualifications

Seniority level : Entry level

Employment type : Full-time

Job function : Administrative

Industries : IT Services and IT Consulting

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