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Executive, Administrations (Various roles available)

Executive, Administrations (Various roles available)

ERMS BerhadSubang Jaya, Selangor, Malaysia
4 days ago
Job description

Overview

REN Wellness Retreat (by ERMS Berhad - a subsidiary of IJM Land) is a one-of-a-kind integrated Hospitality, Health and Wellness destination anchored Traditional & Complementary Medicine, aiming to enrich people’s lives in every way. REN provides a luxurious nurturing haven for all, from business travelers to holidaymakers, athletes and families.

We exemplify integrity, compassion and a solid moral compass with a passion for a cause, service from the hearts with a constructive responsibility to prioritize the greater good over self-interest.

Your Role

We are seeking dynamic, detail-oriented Administrations Executives to join our thriving network of Wellness Centres and Luxury Hospitality establishments. As an Executive, Administrations, you will support cross-departmental administrative operations, ensuring seamless day-to-day workflows, efficient coordination, and exceptional service delivery.

Key Responsibilities

  • Administrative Operations

Handle daily administrative tasks including filing, documentation, data entry, and correspondence.

  • Maintain accurate and organized records (physical and digital) for smooth information retrieval.
  • Prepare reports, memos, letters, and presentations as required by management.
  • Coordinate internal communications, notices, and announcements across departments.
  • Office & Facilities Coordination
  • Champion a culture of personalised, anticipatory service aligned with luxury hospitality standards.

  • Monitor and manage office supplies, stationery, and equipment inventory.
  • Liaise with vendors and service providers for maintenance, repairs, and procurement matters.
  • Assist in scheduling routine facility upkeep, inspections, and servicing activities.
  • Ensure a safe, clean, and well-maintained working environment.
  • Staff & Departmental Support
  • Support department heads in organizing meetings, preparing materials, and following up on action items.

  • Assist in onboarding processes for new staff – documentation, access setup, and workspace arrangements.
  • Coordinate with HR and other departments for employee-related administrative matters.
  • Maintain department calendars and appointment scheduling.
  • Compliance & Documentation
  • Ensure compliance with internal policies and standard operating procedures (SOPs).

  • Assist in the preparation and monitoring of audit-related documents and checklists.
  • Keep confidential records secure and handle sensitive information with discretion.
  • Coordination & Communication
  • Serve as a point of contact for internal and external stakeholders for administrative queries.

  • Facilitate effective cross-departmental communication and coordination.
  • Organize internal events, briefings, or activities when needed.
  • Requirements

  • Education : Bachelor’s Degree in Healthcare or Business Administration, Office or Hospitality Management, or a related field.
  • Experience :
  • Minimum 2 years of working experience in an administrative or office support role.

  • Prior experience in a healthcare or wellness setting is a plus.
  • Experience in supporting cross-functional teams, scheduling, and office coordination.
  • Skills :
  • Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).

  • Excellent verbal and written communication skills.
  • Able to multitask, prioritize, and manage time effectively.
  • High level of professionalism, discretion, and interpersonal skills.
  • Proficient in Mandarin, English and Bahasa Malaysia language.
  • Note : Various vacancies are available. Candidates who are available to commence work immediately and fresh graduates are welcome to apply.

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    Executive Administration • Subang Jaya, Selangor, Malaysia

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