Senior Facility Coordinator

Overview

The Senior Facility Coordinator supports the Facility Manager in overseeing daily operations, maintenance, and services of the facility or campus. Responsibilities include supervising maintenance and cleaning programs, ensuring compliance with safety and regulatory standards, managing vendor contracts and invoices, and responding to tenant needs. The role involves preparing budgets, financial and operational reports, maintaining site documentation, and contributing to capital planning and cost-saving initiatives. The individual is expected to monitor facility conditions proactively, ensure vendor and tenant compliance, and support overall facility performance aligned with company policies and client directives.

Responsibilities

• Ensure day-to-day operations of the facility(s) or campus, including janitorial, life-safety, engineering, site services, and general maintenance, are carried out in a manner consistent with company policies and client directives. Review contracts regularly and bid as required; confirm invoices match contract pricing.
• Supervise maintenance programs relating to interior and exterior conditions and appearance of the properties.
• Under the direction of the Facility Manager, respond promptly to requests for building maintenance, repairs, cleaning needs, etc., and implement ongoing contract programs to address and resolve needs and problems.
• Compile information to ensure site-specific documentation and reports are completed accurately and on time (examples include Property Information Book, Site Operating Manual, Emergency Procedures Manual, IIPP Manual, Local Code Compliance Log, ADA / OSHA logs, Safety and Janitorial logs, Purchase Order Log, Vendor Certificates of Insurance, As-built Drawings, Contract Files, Annual Property Conditions and Year-end Performance Report, and related documentation).
• Prepare budgets and financial reports (monthly and quarterly), contracts, expenditures, and purchase orders related to the facility(s) or complex as directed.
• Assist in providing information and reports for the development of capital budgets, including contributions toward a five-year plan for maintenance, facility improvement, and cost reduction initiatives.
• Collect, analyze, and prepare reports of statistical data to assess facility management objectives.
• Be familiar with the management contract, vendor agreements, and other building / facility contracts and all requirements contained therein.
• Monitor and ensure tenants and vendors comply with insurance requirements and coordinate all claims as required.
• Proactively inspect the facility, systems, rooms, and common areas, and report findings or issues to the Facility Manager.

About You

Why join Cushman & Wakefield?

As one of the leading global real estate services firms transforming the way people work, shop and live, working at Cushman & Wakefield offers :

We achieve this by providing a flexible and agile work environment focused on technology and autonomy to help our people achieve their career ambitions. We emphasize career progression, continuous learning, and development opportunities, with a comprehensive employee benefits program. We believe in a future where people belong and actively support inclusive causes every day, embracing DEI as part of our DNA.

Job details

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