Logistic Administrator

Liaise with forwarders, transporters, Customs department, and store personnel to ensure timely clearance and delivery of shipment.

Coordinate and prepare all necessary shipping documentation for the movement of cargo (document for duty exemption and custom import and export declaration) and ensure all shipping documents are distributed to appropriate or designated parties efficiently.

Responsible for administrative duties and activities relating to Licensed Manufacturing Warehouse (LMW) and monitor the overall LMW process (internal and external) to ensure all statutory matters related to LMW is fully complied with Customs Act 1967 and its related laws and regulations.

In-charge of yearly LMW license renewal application and ensure all Customs reports (M1, M2 and M3, etc.) and other monthly and ad-hoc Custom reports are submitted to Customs department or related government departments before its deadlines.

Liaise with Customs department on audits matters relating to LMW license and on imports and exports issues.

Liaise with company internal stakeholders (Purchasing, Production, Sales Operation, Finance, etc.) and external stakeholders (transportation companies, vendors, and customers) on materials, spare parts, machinery imports / exports clearance and prepare

all required applications and documentation for shipment clearance approval.

Review purchase orders, delivery orders and shipping documents to ensure accuracy before proceeding to the next process.

Responsible for planning shipments based on goods availability and customer requirements.

Monitor and manage incoming and outgoing shipments, especially on committed arrival or departure dates.

Coordinate and track movement of goods through the logistics systems to ensure goods reach destinations on schedule and expedite when necessary.

Providing information about delivery status to both internal teams and customers in a timely and accurate manner.

Assist the Logistics Executive in developing processes that make the logistics department more efficient and organized.

Responsible for maintaining quality throughout the logistic processes.

Responsible for providing support in merging materials into single shipments, including crating and packing when necessary.

Managing and overseeing administrative processes as instructed by the Logistics Executive.

Accountability

To ensure timely clearance and delivery of shipment is on schedule and in perfect order.

To ensure all shipping documents for movement of cargo are distributed to appropriate or designated party efficiently.

To ensure all statutory matters related to the company's LMW is following the Customs Act 1967 and its related laws and regulations.

To ensure the yearly LMW license renewal application and all Customs reports (M1, M2 and M3, etc.) and other monthly and ad-hoc Custom reports are submitted to Customs department or related government departments before its deadlines.

To ensure information about shipment delivery status is provided to both internal teamsand customers in a timely and accurate manner.

Authority

Liaise with Customs department on audits matters relating to LMW licenseand on imports and exports issues.

Coordinate and track movement of goods through the logistics systems to ensure goods reach destinations on schedule and dock to stock (DTS) on time and to expedite when necessary.

Provide information about delivery status to both internal teams and customers.

Job Requirements

• Degree or Diploma in Supply Chain Management, Logistics or in any relevant field; or
• possess minimum of 3 years of related working experience in logistics; or equivalent combination of education and experience.
• Good knowledge of LMW (GPB) Custom licensing, regulations, and procedures.
• Familiar with all import and export procedures and terms.
• Understanding of transportation limitations and regulations.
• Proactive with the ability to anticipate problems and solve them.
• Strong time management skills, attention to detail and accuracy in the provision of information.
• Good working knowledge of Microsoft Excel, Word, and PowerPoint.
• Demonstrate a high level of flexibility in work, comply and adapt to the company, suppliers' and customers' requirements.
• Good interpersonal and communication skills in English and Bahasa Malaysia to effectively liaise with Customs, suppliers, customers and co-workers.

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