Sales Admin Executive - Mandarin Speaking

Responsibilities :

• Reports to Sales Admin Manager.
• Assist in email correspondences i.e. reply when required to, depending on urgency / follow up on email content requirement such as product inquiries and etc.
• Handle incoming phone call inquiries, refer caller to respective personnel if necessary.
• Ensure data accuracy in server / system including product name, serial numbers and individual selling price.
• Provides day-to-day administrative support.
• Arrange and organize appointments for both internal or external meetings.
• Arrange and coordinate monthly sales meeting’s requirement i.e. booking of conference room and its amenities. minutes of meeting and thereafter, distributing minutes of meeting for further actions and follow up.
• Flight and hotel bookings arrangements.
• Arrange and coordinate offsite meetings, conferences and other events when necessary.
• Prepare and compile profile / product presentations, necessary handouts / documents for proposals / tender.
• Conducts research and stay up to date on the latest info on industry and products.
• Review / restructure department’s organization chart to ensure proper communication channel as and when required.
• Assist in preparing expenses claims for submission and follow up on approval.
• Ensure team members adhere to their tasks / requirements assigned by SSM and SPM
• Monthly sales report and sales update submission.
• Keeps track of sales targets.
• Maintain and update customers’ info and sales record regularly.
• Communicate customers’ feedback / complaints if any.
• Perform ad-hoc duties as and when required.
• Able to manage the team when Sales Admin Manager not around.

Requirements