Business Administration Assistant

QK Productionsis looking for a highly organized and proactive Business Administration Assistantto join our team. In this role, you will provide essential administrative supportto ensure the smooth operation of the business, assisting with daily office tasks, managing schedules, and facilitating communication between departments. You’ll work closely with the executive teamto help manage workflows and keep operations running efficiently.

Key Responsibilities :

Administrative Support : Assist with general office duties such as answering phone calls, managing emails, organizing meetings, and maintaining office supplies.

Schedule Management : Coordinate and manage the schedules of the executive team, including arranging meetings, appointments, and travel logistics.

Document Preparation : Prepare reports, presentations, and documents as needed by the team, ensuring accuracy and timely delivery.

Client Communication : Serve as a point of contact for clients, responding to inquiries and directing them to the appropriate team members.

Data Entry & Record Keeping : Maintain accurate records of business transactions, employee files, and other essential documents using office software and databases.

Event Support : Assist with the logistical aspects of events, including vendor communication, participant coordination, and follow-up tasks.

Team Coordination : Facilitate communication between departments and help organize team activities to ensure seamless collaboration.

Office Organization : Keep the office space well-organized and efficient, managing supplies and ensuring equipment is in working order.

Requirements :

Experience : Previous experience in an administrative role, preferably within an event management, production, or creative agency environment.

Organizational Skills : Exceptional organizational abilities, with the capacity to manage multiple tasks and prioritize effectively.

Attention to Detail : A keen eye for detail and accuracy in documentation and communication.

Proficiency : Strong knowledge of office software (e.g., Microsoft Office, Google Suite) and experience with scheduling tools.

Communication Skills : Excellent verbal and written communication skills to interact with clients, executives, and team members professionally.

Problem-Solving : Proactive approach to identifying solutions and improving office workflows.

Team Player : Ability to work collaboratively with different departments and assist in meeting the team’s goals.

Why Join Us?

At QK Productions, you’ll have the opportunity to be part of a dynamic and creative environment, supporting a growing team that values efficiency, teamwork, and innovation. You’ll gain invaluable experiencein business operations and contribute to the success of our high-profile projects and events.

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