Executive Assistant

Qualifications

Diploma in Business Administration, Communications, or related field.

Min 3 years supporting C-level executives.

Ability to multi-task.

Excellent organizational skills.

Good interpersonal and strong written and verbal skills and team player.

Handle confidential information with utmost professionalism.

Ability to flourish with minimal guidance, be proactive and be agile.

Proficient in Word, Excel, Outlook, and PowerPoint, email communications and messaging.

Proficient in online travel booking direct to airline, communicate with airline helpdesk.

Job Description

The Executive Assistant to the CEO, will play a critical role in supporting the executive leadership team by providing strategic assistance, managing confidential matters, and facilitating communication and coordination across various departments and stakeholders.

This position requires exceptional organizational skills, discretion, and the ability to handle sensitive information with the utmost confidentiality. You will serve as a key liaison between the CEO and internal / external stakeholders, contributing to the efficiency and effectiveness of the executive office.

Responsibilities

Manage and optimize the CEO’s calendar, travel, meetings, and correspondence.

Draft, review and prepare meeting notes, agendas, minutes, and follow-ups.

Ability to have organizational and time management skills, with the ability to prioritize tasks, manage competing priorities, and meet deadlines.

Act as a point of contact and trusted liaison between the CEO and internal or external parties.

Maintain strict confidentiality of the sensitive documents, reports, and presentations.

Assist in tracking key projects, deadlines, and board meeting logistics.

Process expenses, arrange events, and maintain records.

Make travel arrangements including online flight booking direct to airline for modification of accommodation / flight requirements.

Benefits

The Company offer opportunities for further training and development in relevant fields.

Term

This is a two-year contract.

Application Questions

Your application will include the following questions :

• How many years' experience do you have as an executive assistant?
• Which of the following Microsoft Office products are you experienced with?
• Do you have secretarial experience?

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