Event & Casting Coordinator

Overview

The Event & Casting Coordinator will play a key role in planning, organizing, and executing ToYm’s events and productions, as well as managing casting processes for micro dramas, short films, advertisements, and related productions. This role requires excellent organizational skills, a strong eye for talent, and the ability to work under pressure to ensure smooth event operations and high-quality casting outcomes.

Job Description

• Assist in the planning, coordination, and execution of company events, launches, award ceremonies, competitions, press conferences, exhibitions, brand activations, etc.
• Liaise with internal departments (Marketing, Wardrobe, Production, etc.) and external vendors to ensure all event requirements are met.
• Handle event logistics, including venue arrangements, technical setups, scheduling, rehearsals, and on-site management.
• Manage casting calls for micro dramas, short films, advertisements, promotional content and other projects as assigned by company.
• Source, screen, and recommend suitable talent (actors, extras, models) according to production requirements.
• Coordinate audition schedules, call-backs, and final selection with directors and producers.
• Maintain a structured talent database for future productions.
• Handle communication with talents and agencies in a professional, timely manner.
• Prepare event and casting-related documentation (budgets, timelines, reports, talent agreements).
• Track expenses and work with Finance to ensure cost control.
• Support consultants and producers with scheduling and execution of productions / events.
• Ensure compliance with company policies, contracts, and legal requirements.

Job Requirements

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