Events Coordinator

Overview

We are recruiting a full-time energetic person who is passionate about organising, problem solving on the spot and happy to make sure details are all perfectly done in any circumstance.

We are an education center and community that believes in continuous learning, while creating long lasting relationships. We value empathy and supporting specialists to be the best they can be.

In our vision innovation needs to be at the center of education, to keep up with the fast-developing pace of the world.

Our new movement is supporting Unified Dentistry, a practice where dental practitioners don't work alone, but in collaboration. Where each of them understands the importance of learning about all disciplines, with the purpose of offering better dental care.

Our purpose is to educate, motivate and support dentists to treat their patients as a whole. You will be organising events logistics and give both speakers, professors and participants the joy to learn in a perfectly organised setting.

DOES THIS SOUND LIKE YOU :

• You get excited to organise things, juggling details, timelines, people, and you do it all naturally, no stress.
• You communicate clearly and kindly, whether by phone, email, or face‑to‑face, even when things get busy.
• You're quick on your feet : when something goes off‑plan, you find a fix fast rather than panicking.
• You thrive in structure and quality, but you also know how to adapt when surprises arise.
• You love helping people and you take pride in making every project run smoothly.
• You're someone who can lead parts of a process (logistics, technical, registration) and pitch in to help wherever needed.
• You see room to grow, and you want a role with a path forward to grow as well, managing bigger projects or even a team.

Main mission

Organise logistics of events, courses, conferences and lectures. Offer support to participants when needed.

Learn to act as support for the Customer Experience position when needed (dealing with course participants, hosting events, presenting speakers, etc)

General tasks examples : Plan and manage event logistics for in-person, virtual, and hybrid formats : venue, audio-video, catering, transportation, staffing, permits, decor, budgets reporting, etc.

Handle vendor relations : solicit quotes, negotiate, manage contracts and fulfilment.

Create and maintain event timelines, budgets, materials, suppliers, sponsors and speakers communications, and post-event follow-ups.

Oversee on-site logistics : setup, registration, coordination, troubleshooting, volunteer or staff oversight

Other tasks related to the position.

What we offer

A lovely team, professional and kind, engaging and supportive.

A possibility for growth into a managerial position in the long term.

Possibility of sometimes travelling for events when necessary according to schedule.

A more casual, less protocolary work environment.

The possibility to organise some of your day to day tasks in a more free-style manner while still making sure protocols and deadlines are respected.

Experience & Education

3-5 years or more experience in any of : organising projects, project coordination, complex administration (Personal Assistant is also a possibility)

Microsoft Excel and any administrative tools

Bachelor degree in Management, Business Administration, Public Relations or any other connected field (or equivalent to 5 years+ experience in English speaking environment)

Polytechnic Degree is also accepted

Skills

Multitasking oriented & Great organising skills

Respecting deadlines and protocols

Perfect level of English

Able to communicate and write in Mandarin, Malay and English – to liaise with Mandarin speaking clients.

Experience in healthcare, medical, wellness environment / Experience in private Private Education (Private English schools) advantages

How to apply

Email to :

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