document controller

JOB DESCRIPTIONS :

• Establish and maintain a structured document control system for the project.
• Manage incoming and outgoing documents, ensuring proper classification and filing.
• Implement version control procedures to track document revisions and updates.
• Coordinate with internal and external stakeholders to ensure timely document submissions and approvals.
• Support the project team in retrieving and distributing documents as needed.
• Ensure compliance with document retention policies and regulatory requirements.
• Maintain registers for drawings, specifications, contracts, and correspondence.
• Assist in preparing documentation for audits, reviews, and project closeout.
• Manage and maintain the company's document control system and processes.
• Receive, log, track, and distribute incoming and outgoing documents.
• Ensure that all documents are accurately filed, stored, and accessible to relevant personnel.
• Maintain confidentiality and security of sensitive information.
• Ensure documents are up-to-date and comply with company and industry standards.
• Control the issuance of document numbers, including maintenance of proper document registers.
• Coordinate with various departments and external stakeholders to ensure document control procedures are adhered to.
• Regularly audit documentation systems and processes to ensure consistency and compliance.
• Archive old documents and dispose of obsolete records following company retention policies.
• Assist with preparing reports and documentation for audits or project reviews.

REQUIREMENTS

Job Type : Full-time

Pay : RM2, RM3,000.00 per month

Work Location : In person