Senior Accounts Payable Specialist

LLUXASIA is the leading beauty omnichannel distribution platform of Asia Pacific that has successfully enabled brand growth for more than 100 luxury beauty brands. Our integrated brand-building capabilities include luxury retail, online commerce, consumer marketing, and supply chain management. Since 1986, the company has partnered the world’s finest brands, such as Aveda, Bvlgari, Calvin Klein, Diptyque, Hermes, La Prairie, Montblanc, and SK-II. We have also established Joint Ventures with the likes of LVMH Group, Elizabeth Arden, Puig, Yves Rocher, and By Terry. At the core of our business is a diverse and dynamic #OneTeam of 2000 talents that shape the face of luxury beauty, and delights consumers daily across our growing footprint of 15 markets. Come join us now.

Why Join Us?

At LUXASIA, we believe there is beauty within every talent – that is you.

We grow you by building your competencies and unleashing your potential. We have curated a vast portfolio of over 100 luxury brands across Asia Pacific, and growing. Your work will enrich the lives of millions of consumers across the region. With us, you get to be an entrepreneur, running the business like it is your very own. We give you the autonomy but not without guidance and genuine care. We are a diverse and inclusive team that is courageously innovative. Together as #OneTeam, we celebrate differences, embrace change, explore new ideas, take risks, fail fast, and drive results. While challenges at work are inevitable, the journey promises to be fulfilling.

With LUXASIA, an exciting career filled with robust professional growth awaits you. Isn’t that beautiful?

Position Purpose :

The Accounts Payable Specialist will be responsible for managing daily AP functions, ensuring timely and accurate processing. The role involves in invoices, claims processing, payment processing, reports and reconciliation, and other ad hoc requests related to accounts payable. This role will be working closely within internal team and country finance to resolve discrepancies.

What we want you to do...

• Invoice processing :

Validate vendor invoice

Ensure proper recognition of expenses i.e. in accordance to IFRS

Provide clear description on nature of expenditure

Invoice posting, including compliance with local tax requirements

Ensure all supporting documents / receipts are in order, compliance to company policy

Validate claim amount against receipts

Prepare batch payment proposal to local finance for their review

Local finance to revert to P2P on the final list of payment to be paid

Execute host-to-host payment (Run interfacing file in SAP to banking portal)

Seek payment authorization from respective approvers (Based on approval matrix)

Execute payment through electronic banking via manual payment upload

Perform payment clearing in SAP

Seek payment authorization from respective approvers (Based on approval matrix)

Generate accounts payable ageing report

Generate Goods Receipt (GR) / Invoice Receipt (IR) report

Prepare vendor reconciliations

Support all the closing activities in SAP

Respond and engage to all queries from all stakeholders

Identify and articulate improvement areas across processes

Involve in process implementation, automation and standardization of P2P activities

Standard Operation Procedure (SOP), Desktop Procedure (DTP) documentation preparations

To actively resolve bottlenecks (in close cooperation with the local finance)

Create first alert to relevant parties (copy local finance) and to follow up issues until resolved

Knowledge sharing with team member

Download invoice from vendor service portal

Requirements

Education :

Work Experience :

Technical Knowledge :

Additional Skills :

Key Results / Measures :

Benefits

We promise to offer you :

Do you have what it takes to succeed in a fast-paced and intense environment? Do you thrive on challenges? Do you want to bring innovative ideas to life? Are you keen to abandon the status quo, try new things, embrace failures as lessons, recover fast, yet always pursue excellence?

If so, you are the one we are looking for. JOIN US and let’s grow together.

To explore other careers opportunities, visit our careers page @  https : / / www.luxasia.com / careers /

If you have a question for us, please drop us an email  here.

We regret to inform you that only shortlisted candidates will be contacted. Thank you.

Recruitment Privacy Notice

By proceeding with your application, you confirm that you have read LUXASIA's recruitment privacy notice [ https : / / www.luxasia.com / recruitment-privacy-notice / ]  and consent to the LUXASIA group collecting, processing and disclosing your personal data for purposes specified in the notice.

Note to staffing agencies

Please DO NOT contact LUXASIA’s employees or Talent & Excitement (T&E) team in an attempt to present candidates for our roles. LUXASIA has our own panel of appointed agencies that we work with. Any agency who is interested to work with us must obtain prior written approval from LUXASIA’s T&E team before you submit candidates’ resumes, and then only in conjunction with a valid fully executed contract for service and in response to a specific job opening. LUXASIA will not pay a fee to any Agency that does not have such agreement in place. Thank you for your understanding.

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