Junior Executive, Admin

Job Description

1. Reception & Front DeskDuties

• Answer and directphone calls courteously
• Greet and assistvisitors and clients professionally
• Handleincoming / outgoing mail and courier deliveries
• Maintain a cleanand organized front desk area

2. Administrative Support

• Perform dataentry, filing, photocopying and scanning documents
• Prepare simplereports and maintain office records
• Assist in documentcontrol and storage
• Provide clericalsupport to other departments, if required

3. Office Coordination

• Monitor andreplenish office supplies
• Coordinate meetingroom bookings and basic set-up
• Assist with traveland meeting arrangements
• Help manageinventory of office equipment or materials
• Prepare welcomepack and workstation for new staff
• Process staff namecard printing, create digital name card and manage staff locker

4. Communication &Scheduling

• Schedule meetingsand appointments as instructed
• Relay messagesaccurately to staff
• Coordinateinternal communication for admin-related matters

5. Management of office pantry

• Order fresh milk2-3 times a week
• Monitor stocklevel and ordering of pantry items
• Daily cleaning andmaintenance of L6 coffee machine
• Stockkeeping ofplates, bowls, cutleries

6. Event & Ad Hoc Support

• Assistwith physical setup for internal events, meetings, and functions (e.g.furniture arrangement).
• Provideonsite support during events to ensure smooth operation of event.

Requirements

ü Diploma / Degree in BusinessAdministration, Office Management or related field.

ü Fresh graduatesor candidates with 1–2 years of related experience are encouraged to apply

ü Good command ofEnglish and Bahasa Malaysia (written and spoken)

ü Proficiency in MicrosoftOffice (Word, Excel, Outlook, PowerPoint)

ü Goodcommunication and interpersonal skills

ü Strongorganizational skills and attention to detail

ü Ability tomultitask and manage time effectively

ü Positiveattitude, reliable and willing to learn

ü Able to workindependently and as part of a team

ü Customer serviceoriented, especially for receptionist duties

ü Must be aMalaysian citizen or possess valid working rights in Malaysia

ü Knowledge ofbasic office equipment (e.g. printer, scanner) is an advantage

ü Willing to workat the assigned office location (may include reception / front desk coverage)

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