Project Secretary

Project Secretary

Join to apply for the Project Secretary role at MODEC Offshore Production Systems (Singapore) / Offshore Frontier Solutions .

Location : KL Eco City, Malaysia .

Role Summary

The role of the Project Secretary is to provide secretarial and administrative support to the Project Manager and his team so as to facilitate the project’s administrative actions and smooth execution throughout its lifecycle. The position also serves as the custodian of transactional procedures and escalates process deviations.

Responsibilities

• Provide daily secretarial and administrative support to the Project Manager and the Project Management Team, ensuring adherence to company policies.
• Coordinate mobilization / demobilization of project personnel with the People Department, handling visa, ticketing, and accommodation arrangements. Ensure all validation steps are completed before approval and that tickets are booked without delays, following all policies.
• Coordinate and provide logistical support for project meetings, record minutes, and follow up on outstanding items with relevant parties.
• Compile and provide updated key project information (e.g., project org chart, personnel movement) to relevant stakeholders for reporting and processing purposes. Assist and collaborate with other departments as needed.
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and procedures.

Qualifications

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